Procurement Officer

Responsibilities:

• Coordinate procurement activities from approved request to delivery, including receiving purchase requests, sourcing quotations, preparing comparisons, obtaining required approvals, issuing purchase orders, and following up on delivery.
• Coordinate vendor sourcing, onboarding and due diligence, maintain an approved vendor database and ensure required vendor information and supporting documentation are obtained and kept current.
• Obtain and evaluate competitive quotations based on approved specifications, price, quality, availability, delivery requirements and agreed selection criteria, maintaining appropriate documentation of the selection process.
• Coordinate with Project Manager, Quality Assurance and other relevant teams to ensure materials, products and services purchased meet approved specifications and quality requirements, and document supplier-related issues where applicable.
• Maintain complete and accurate procurement records and audit trails, including purchase requisitions, quotations, approvals, purchase orders, invoices, delivery documentation, vendor records and procurement trackers.
• Monitor procurement timelines, outstanding orders and supplier performance, follow up on delayed or incomplete deliveries and escalate material procurement risks or vendor-performance issues to management.
• Coordinate routine office administration and supplies, including office consumables, stationery, service requirements and other approved administrative purchases, ensuring appropriate stock levels and cost control.
• Prepare periodic procurement and administrative reports covering purchases, vendor performance, outstanding orders, delivery status, procurement costs, documentation gaps, and matters requiring management attention

Requirements:

• Bachelor's degree/HND in Business Administration, Procurement & Supply Chain Management, Purchasing & Supply, Logistics, Accounting or a related discipline.
• Professional qualification or training in Procurement, Supply Chain Management or Purchasing is an advantage.
• Minimum of 2–3 years' relevant experience in procurement, purchasing, administration, supply chain or a related role.
• Practical experience sourcing vendors, obtaining quotations, preparing purchase documentation and following up on deliveries.
• Experience maintaining procurement and vendor records.
• Experience working in construction, architecture, interior design, property, manufacturing, or another project-based environment would be advantageous.