Procurement Officer

Responsibilities:

• Source and purchase raw materials, packaging, and consumables
• Prevent stock-outs by proactive purchasing
• Liaise with the Inventory Officer for reorder planning
• Maintain the approved supplier list
• Compare prices and negotiate value (not just the cheapest)
• Ensure quality, quantity, and timely delivery
• Raise purchase orders and keep proper documentation
• Track deliveries and resolve supplier issues
• Maintain procurement records (Google Sheets)
• Support audits and management reviews
• Protect the company from wastage, fraud, and supplier dependency

Requirements:

• Proven experience in procurement, purchasing, sourcing, or supply chain management, with a strong understanding of how to identify reliable suppliers and secure competitive deals.
• Strong negotiation and commercial skills, with the ability to negotiate prices, payment terms, delivery timelines, and supplier agreements effectively.
• Highly resourceful and street-smart, with the ability to identify opportunities, find alternative suppliers, solve unexpected procurement challenges, and get things done within budget and timelines.
• Practical and hands-on, with the ability to work independently, make sound decisions, follow through on assignments, and take ownership of procurement activities from sourcing to delivery.
• Strong supplier network and market awareness, with the ability to know where and how to source quality materials at the best possible value.
• Ability to work under pressure, manage urgent procurement needs, and respond quickly to changes in production and operational requirements.
• Strong problem-solving skills and commercial awareness, with the ability to balance cost, quality, availability, and delivery when making purchasing decisions.
• Excellent communication and relationship-management skills, with the ability to build and maintain strong relationships with suppliers, vendors, production teams, and management.

Must-Have Competencies (Non-Negotiable):

Planning & Forecasting:

• Understands reorder levels
• Plans purchases ahead of time
• Never waits for emergency buying

Cost Control & Negotiation:

• Compares multiple suppliers
• Negotiates price, quality, delivery terms
• Understands impact of cost on profit

Supplier Management:

• Builds reliable supplier relationships
• Handles disputes professionally
• Avoids over-dependence on one supplier

Documentation & Accuracy:

• Maintains clean procurement records
• Uses Google Sheets confidently
• Tracks POs, invoices, and deliveries

Integrity & Accountability:

• Zero tolerance for kickbacks
• Transparent decision-making
• Takes responsibility for errors.
• Prevent stock-outs by proactive purchasing
• Liaise with Inventory Officer for reorder planning
• Maintain approved supplier list
• Compare prices and negotiate value (not just cheapest)
• Ensure quality, quantity, and timely delivery
• Raise purchase orders and keep proper documentation
• Track deliveries and resolve supplier issues
• Maintain procurement records (Google Sheets)
• Support audits and management reviews
• Protect the company from wastage, fraud, and supplier dependency