Procurement Manager

Responsibilities:

Procurement Strategy and Planning:

• Develop and implement effective procurement strategies to meet the company's operational needs
  and financial objectives.
  
• Conduct market research and analysis to identify potential suppliers and innovative
  procurement techniques.
  
• Forecast material and resource needs across departments to ensure timely availability while
  minimizing excess inventory.
  
• Regularly assess and enhance procurement processes to ensure efficiency, cost-effectiveness,
  and alignment with organizational goals.
  

Supplier and Vendor Management:

• Establish and maintain long-term relationships with key suppliers, ensuring consistent quality
  and service.
  
• Regularly review and assess existing supplier contracts, ensuring they remain aligned with
  company needs and market conditions.
  
• Meet with department heads to understand procurement requirements and ensure alignment
  with business operations.
  
• Develop and implement strategies to improve supplier performance and reduce procurement
  related risks.
  
• Develop and manage spreadsheets for tracking all uploaded documents.

Material Sourcing and Purchasing:

• Oversee the procurement of office supplies and site-specific materials, ensuring high quality, competitive pricing, and timely delivery.
• Identify, evaluate, and engage reliable vendors and suppliers, ensuring adherence to quality
  and delivery standards.
  
• Lead negotiations with vendors to secure favorable terms, including pricing, delivery schedules,
  and payment conditions.
  
• Review and compare proposals from suppliers, ensuring cost-effective and quality solutions.
• Approve purchase orders, ensuring the timely and accurate delivery of goods and services.
  
• Monitor and expedite ad-hoc payment processes with suppliers to address urgent procurement
  needs.

Procurement Risk Management:

• Identify potential procurement risks, including supply shortages or delays, and implement
  strategies to mitigate these risks.
  
• Scrutinize all requests for proposals (RFPs), ensuring compliance with organizational standards
  and risk management practices.
  
• Continuously monitor procurement activities for cost-saving opportunities, without
  compromising product quality or service delivery.

Financial Management and Cost Control:

• Manage the procurement budget, ensuring that all purchases align with financial constraints
  while striving for cost savings.
  
• Regularly monitor procurement expenditures and identify areas for improvement, focusing on
  cost reduction and enhanced delivery timelines.
  
• Provide regular reports on procurement activities, supplier performance, and cost-saving
  initiatives to senior management.
  
• Foster a culture of cost efficiency and long-term savings within the procurement function.
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Inventory and Asset Management:

• Oversee the comprehensive management of the company’s inventory, ensuring accurate
  tracking of all assets at headquarters and branch locations.
  
• Develop and maintain an inventory tracking system, inputting data for both newly acquired and
  existing items.
  
• Ensure inventory sheets are updated daily, collaborating with relevant departments to verify
  the accuracy of data.
  
• Tag all assets with unique serial numbers and categorize items by department for easy
  tracking.
  
• Maintain accurate records of property (land) assets, collaborating with the Legal department to
  verify ownership and titles, and upload relevant documents.
• Coordinate with surveyors to obtain updated land surveys and maintain detailed records of estate layouts.

Requisition Management:

• Create, issue, and manage requisition forms for procurement items across departments,
  ensuring all necessary approvals are in place before processing.
• Handle requisition requests for office supplies and site-specific materials, ensuring they meet the department's needs while aligning with procurement policies.
• Track requisition requests from submission to approval, purchase, and delivery, ensuring timely fulfillment of departmental requirements.
• Ensure requisition forms are accurately filled out, contain all necessary details, and are processed in compliance with company procedures.
• Maintain records of all requisition requests, ensuring easy access and traceability for future reference.

Reporting and Data Management:

• Generate regular procurement reports for senior management, highlighting key performance indicators
  data, cost savings, supplier performance, and procurement trends.
  
• Ensure procurement data is accurately recorded, maintained, and readily accessible for audits
  and performance reviews.
  
• Provide management with detailed reports on procurement activities, focusing on areas such as
  on-time delivery, quality of purchased items, and overall procurement efficiency.
  
• Maintain an updated database of suppliers, contracts, and project procurement records.
  
• Use data insights to adjust procurement strategies for better project outcomes

Team Leadership and Development:

• Lead, mentor, and train the procurement team to meet business goals.
  
• Conduct performance appraisals and implement staff development plans.
• Foster a culture of continuous improvement and operational excellence.

Requirements:

• Minimum of 3 years of experience
• Minimum of a BSc.