Procurement Assistant
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Job summary
The Procurement Assistant supports the Procurement Manager across all procurement activities, ensuring that the procurement register, vendor communications, purchase order system, and delivery documentation are kept current and accurate at all times.
Min Qualification:
HND
Experience Level:
Mid level
Experience Length:
4 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Lagos, Nigeria
Job descriptions & requirements
Responsibilities:
- Maintain the procurement register; update delivery dates, vessel ETAs, and on-site arrival confirmations daily
- Process all purchase orders, supplier confirmations, and delivery instructions under the direction of the Procurement Manager
- Maintain supplier and vendor contact files; manage routine vendor correspondence
- Track import shipments: monitor vessel tracking, liaise with the clearing agent on documentation requirements, and alert the Procurement Manager to any clearance issues
- Manage delivery documentation: match delivery notes to purchase orders, flag discrepancies, and maintain delivery records for the quantity surveying team
- Coordinate with the Site Logistics Coordinator on expected delivery dates and on-site reception arrangements
- Support the Procurement Manager in preparing tender packages for goods and materials
- Maintain the petty cash and small purchases records for site procurement
Requirements:
- Bachelor's degree in Business Administration, Supply Chain Management, or a related field
- Minimum 4 years of procurement or logistics coordination experience; construction industry experience is preferred
- Proficiency in MS Excel and procurement management software
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