Personal Assistant

Responsibilities:

• Manage the executive’s complex calendar, including scheduling meetings, appointments, travel, and personal commitments.
  
• Act as the primary point of contact between the executive and internal/external stakeholders.
  
• Draft, proofread, and manage correspondence, presentations, and reports with a high level of accuracy and professionalism.
  
• Coordinate and prepare for meetings, including agenda creation, briefing materials, note-taking, and follow-up action tracking.
  
• Conduct market, industry, and competitor research to support decision-making and strategic initiatives.
  
• Assist with project coordination, document preparation, and tracking key deliverables.
  
• Identify business opportunities, potential partners, and events relevant to the executive’s goals.
  
• Prepare executive summaries and briefing notes for meetings, conferences, and trips.
• Manage personal errands, travel logistics, family-related appointments, and lifestyle requirements.
  
• Liaise with service providers, vendors, and household staff as needed.
  
• Ensure the smooth running of both professional and personal engagements.
  
• Maintain effective communication and follow-up between the executive and stakeholders.
  
• Represent the principal with discretion and diplomacy in all interactions.
  
• Build and maintain strong relationships with clients, partners, and senior-level contacts.
  
• Handle all confidential and sensitive information with the highest degree of professionalism.
  
• Anticipate potential issues and proactively manage them to ensure the executive’s focus remains on priorities.

Requirements:

• Bachelor’s degree in Business Administration, Communications, Management, or a related field.
  
• Minimum of 5–7 years of experience supporting C-suite executives, high-net-worth individuals, or business owners.
  
• Proven experience managing both business and personal tasks in a fast-paced, dynamic environment.
  
• Exceptional organisational and time-management skills.
  
• Strong research and analytical ability.
  
• Excellent verbal and written communication skills.
  
• Tech-savvy: proficient in MS Office Suite, Google Workspace, and digital productivity tools (e.g., Notion, Asana, Trello).
  
• High emotional intelligence and interpersonal sensitivity.
  
• Discretion, loyalty, and a strong sense of confidentiality.
  
• Professional presence, initiative, and a “no task too small” mindset.