Personal Assistant

Responsibilities:

• Manage the executive’s calendar, appointments, and meetings
• Handle emails, phone calls, and correspondence on behalf of the executive.
• Prepare reports, presentations, and documents.
• Organize travel arrangements, accommodation, and itineraries.
• Maintain confidential files and records
• Coordinate meetings, take minutes, and follow up on action items.
• Liaise with clients, vendors, and staff.
• Maintain financial records and documentation.
• Assist with bookkeeping tasks such as recording income and expenses.
• Prepare invoices and payment schedules
• Monitor petty cash and office expenses.
• Assist in budget preparation and tracking.
• Reconcile bank statements and financial reports.
• Support the accountant with payroll preparation and tax documentation.
• Track outstanding payments and follow up with clients or suppliers.
• Ensure office supplies and financial documents are well organized
• Maintain accounting software or spreadsheets (e.g., Excel, QuickBooks, Sage).
• Assist during financial audits or reviews by providing required documents.

Requirements:

• Degree or diploma in Accounting, Finance, Business Administration, or related field.
• Experience in administration or accounting support.
• Knowledge of basic accounting principles.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Excel and accounting software.
• High level of confidentiality and professionalism.
• Good communication and multitasking abilities.
• Attention to detail and accuracy in financial records.
• Knowledge of financial reporting and bookkeeping.