Responsibilities:

Calendar & Meeting Management:

Proactively manage the Managing Director’s calendar, including scheduling appointments, meetings, and events.
Coordinate internal and external meetings, including logistics and stakeholder communication.
Prepare meeting agendas, take accurate minutes, and track follow-up action items.

Administrative & Secretarial Support:

Manage and respond to emails, phone calls, and correspondence on behalf of the MD.
Maintain organized electronic and physical filing systems for easy retrieval of information.
Handle sensitive and confidential information with a high level of discretion.

Communication & Liaison:

Serve as the primary point of contact between the MD and internal/external stakeholders, including staff, clients, and vendors.
Facilitate effective communication and ensure timely responses to inquiries.

Diesel Marketing Support:

Support the MD in identifying and following up on prospective diesel supply clients.
Assist in preparing quotations, proposals, and client documentation.
Coordinate client meetings and maintain records of leads and customer interactions.
Follow up with clients on inquiries, orders, and service delivery updates.
Gather basic market and customer information to support sales efforts.

Reporting & Research:

Assist in preparing reports, presentations, and business documents.
Conduct research and compile data to support the MD’s decision-making process, including market insights.

Project & Personal Support:

Provide support on special projects and strategic initiatives as assigned.
Assist with occasional personal tasks, including travel arrangements, itinerary planning, and other administrative needs.

Requirements:

Bachelor’s degree in Business Administration, Marketing, or a related field.
2–5 years’ experience in supporting top executives.
Excellent verbal and written communication skills with a strong command of the English language and clear pronunciation.
Proficient in Microsoft Office Suite, Google Workspace, and advanced use of Excel.
Good understanding of the downstream oil and gas market.
Basic understanding of sales processes and client management.
Maintains a high level of professionalism, poise, and attention to detail at all times.
Professional and formal appearance, with a consistently clean and polished presentation.
Strong interpersonal skills and the ability to interact effectively with senior executives and external stakeholders.
Flexibility and adaptability to meet evolving business and personal support needs.

Benefits: