Personal Assistant

Responsibilities::

• Manage the Vice-Chairman’s diary.
• Help with daily time management.
• Handle the VC’s correspondence to include email management.
• Take dictations and draft correspondence.
• Ensure thorough editing of the VC’s manuscripts.
• Travel with the VC, even at short notice if necessary.
• Handle the VC’s flight itineraries, visa processing, passport renewal, airport protocol, etc.
• Supervise the loading and offloading of all luggage on aircraft when the VC travels.
• Attend events with the Vice Chairman.
• Represent the Vice Chairman at meetings or functions if and when required.
• Manage various projects, including events.
• Work with other members of staff on different projects and events.
• Liaise with staff, sister companies, and subcontractors on behalf of the Vice-Chairman.
• May be required to do some research and speech writing occasionally with respect to the VC’s engagements and projects.
• Liaise with the Directors when necessary.
• Ensure regular stock taking and proper documentation of all Vice Chairman’s personal items in storage.
• Work hand in hand with HR & Administration and Personnel Management to ensure adequate stocking (purchase, issuance, and digitalized documentation/management) of all corporate items in storage.
• Run personal errands when required.
• Work with vendors of personal clothing and accessories
• Handle any other responsibilities under the purview of the Vice Chairman

Requirements:

• Minimum 3 years of experience in a similar role.
• Good fashion sense
• Excellent sourcing and negotiation skills
• Strong administrative skills
• Excellent written and verbal communication skills
• Organisation and time management skills
• Attention to detail
• Working under pressure
• Confidentiality
• Project management
• Event management
• Logistics and protocol management
  
• Microsoft Office 365 skills
  
• Good Bible knowledge is an advantage
  
• International travel is an advantage.