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Personal Assistant to the Registrar & Chief Executive

Chartered Institute of Stockbrokers

Admin & Office

Education NGN 150,000 - 250,000 Negotiable
4 weeks ago

Job Summary

A foremost Professional Institute in Nigeria needs proven talent to join its workforce to occupy the following position in its Lagos office

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 5 years

Job Description/Requirements

Responsibilities:

  • Managing the itinerary of the Registrar and Principal Officers
  • Preparation of speech for the Registrar and Principal Officers for local and international presentation
  • Preparation of PowerPoint slide presentations for seminars and conferences
  • Protocol services; managing the traveling arrangements of the Registrar and Principal Officers for local and international trip
  • Organizing and attending meetings and conferences
  • Minutes writing
  • Report writing
  • Entertainment of the Registrar, the Principal Officers, and their guests 
  • Coordinating and supervising the collation of departmental reports from HODs
  • Working with the various committees to organize the major annual and periodic events of the Institute
  • Management of incoming and outgoing mail
  • Documentation and Information Management/Filling
  • Preparation of letters and memos
  • Carrying out background research and presenting findings
  • Annual Budgeting
  • Plans, coordinates, and ensures the Registrar and Principal Officers' schedule is followed and respected.
  • Clerical duties



Requirements:

  • Candidates should possess a Bachelor's Degree in humanities.
  • Having a Professional Qualification will be an added advantage
  • Having a Master’s Degree or MBA will be an added advantage
  • 3 - 5 years work experience in a similar role.
  • Not more than 35 years of age
  • Must be a male with proven integrity.
  • Knowledge of office management systems and procedures.
  • Outstanding organizational and time management skills.
  • Ability to multitask and prioritize daily workload.
  • Ability to work under pressure
  • Discretion and confidentiality.
  • Basic understanding of frequently used computer software and programs, such as Microsoft Office and Outlook
  • Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Very strong interpersonal skills.
  • Expert-level written and verbal communication skills.
  • Demonstrated proactive approaches to problem-solving with strong decision-making capability.
  • Highly resourceful team player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response.
  • Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
  • Forward-looking thinker, who actively seeks opportunities and proposes solutions.


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