Executive Assistant

Responsibilities:

• Manage and maintain calendars
• Schedule meetings across multiple time zones
• Book restaurants, hotels, flights and travel itineraries
• Coordinate appointments and reservations
• Send professional emails on behalf of the Medical Director
• Follow up with contacts after networking events
• Research conferences, organisations and potential business opportunities
• Maintain CRM and contact databases
• Organise documents, spreadsheets and project trackers
• Prepare meeting agendas and reminders
• Liaise with external suppliers and service providers
• Assist with LinkedIn outreach and relationship management
• Handle miscellaneous administrative and personal tasks as required
• Proactively identify ways to improve the organisation's efficiency

Requirements:

• Has excellent written and spoken English
• Exceptionally organised
• Has outstanding attention to detail
• Is proactive and takes initiative
• Can work independently with minimal supervision
• Is comfortable learning new software
• Has strong internet connectivity and a reliable computer
• Can maintain strict confidentiality
• Is professional and personable
• Can prioritise multiple tasks simultaneously

Preferred Qualifications:

• Previous experience supporting executives or founders
• Experience with Google Workspace
• Microsoft Office proficiency
• Familiarity with LinkedIn
• Experience using CRMs
• Experience coordinating travel