Personal assistant

Responsibilities:

Calendar & Schedule Management:

• Manage complex, constantly changing calendars and appointments.
• Schedule meetings, calls, and events; prioritize conflicting demands.
• Send reminders and ensure the principal is prepared with relevant materials.

Communication & Liaison:

• Screen and manage phone calls, emails, and correspondence.
• Act as the first point of contact for clients, staff, family, and vendors.
• Draft letters, emails, and reports on behalf of the principal.
• Take minutes in meetings and follow up on action items.

Travel & Logistics:

• Plan and book domestic/international travel, accommodation, and itineraries.
• Arrange visas, transport, and ensure all logistics run smoothly.
• Prepare detailed travel packs with schedules, contacts, and documents.

Administrative & Project Support:

• Prepare presentations, spreadsheets, and briefing documents.
• Conduct research and compile information for decision-making.
• Process expenses, invoices, and manage budgets as required.

Personal Support:

• Run personal errands, manage household admin, and coordinate repairs/services.
• Organize private events, dinners, and gift purchases.
• Handle personal appointments: medical, financial, legal, etc.

Requirements:

• High school diploma minimum; Bachelor’s degree or PA diploma preferred.
• 2+ years of experience as a PA, EA, or in high-level admin support.
• Expert proficiency in MS Office/Google Workspace and digital tools.
• Outstanding organizational and time-management skills.
• Excellent written/verbal communication and interpersonal skills.
• Proactive, resourceful, and able to anticipate needs.
• Unquestionable discretion and ability to handle confidential matters.
• Flexibility to work outside standard hours and travel when required.