Personal Assistant

Responsibilities:

Administrative Support:

• Manage the executive’s calendar, schedule meetings, and coordinate appointments.
• Handle confidential correspondence, emails, and phone calls with professionalism.
• Prepare reports, presentations, and documents as required.

Office Management:

• Organise and maintain office files and records, ensuring easy access and retrieval.
• Oversee office supplies and ensure the office runs efficiently.
• Act as a liaison between the office and other departments or external stakeholders.

Personal Task and Project Coordination:

• Assist with the executive's personal tasks, errands, etc.
• Assist in planning and executing projects and initiatives.
• Follow up on deliverables and ensure timely completion of assigned tasks.
• Coordinate travel arrangements, including flights, accommodations, and itineraries.

Stakeholder Engagement:

• Build and maintain positive relationships with internal and external stakeholders.
• Professionally represent the office during interactions and meetings.

Research and Reporting:

• Conduct research on various topics as needed and provide insights.
• Prepare briefing notes and summaries to keep the executive informed.

Requirements:

• Bachelor’s degree in marketing or a related field.
• Minimum of 2-3 years of experience in a personal assistant role. Previous experience in a high-paced or corporate environment is a plus.
  
• Intelligent, has common sense & resourceful
• Hungry to learn, takes initiative and tries new things
• Has serious grit & impeccable project management skills
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and other productivity tools.
• Strong problem-solving and decision-making capabilities.
• Results-oriented with a proactive and entrepreneurial mindset
• Discreet and able to handle confidential information with integrity
• Proactive and able to anticipate needs before they arise.
• Strong interpersonal skills and a professional demeanour.