Personal & Administrative Assistant
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Job summary
The Personal & Administrative Assistant provides executive and operational support to management and ensures the smooth day-to-day running of the office. The role requires strong organization, discretion, and communication skills while supporting company administration, documentation, and coordination activities.
Min Qualification:
Degree
Experience Level:
Entry level
Experience Length:
1 year
Job descriptions & requirements
Responsibilities:
Executive Support:
- Manage executive schedules, appointments, and meeting calendars
- Handle emails, calls, and correspondence on behalf of management
- Prepare meeting agendas and take accurate minutes
- Draft letters, memos, reports, and internal communications
- Arrange travel, meetings, and business appointments
Office Administration:
- Maintain organized filing systems (physical and digital)
- Manage incoming and outgoing correspondence
- Coordinate office supplies and procurement requests
- Maintain company records and document registers
- Assist in organizing meetings, trainings, and company activities
Communication & Coordination:
- Serve as liaison between management, staff, clients, and vendors
- Receive visitors and manage front-office communication
- Follow up on pending tasks and action points
- Support HR documentation and staff record keeping
Financial & Operational Support:
- Assist with invoices, quotations, and payment follow-ups
- Maintain petty cash and expense tracking records
- Support procurement and vendor coordination
Requirements:
- Education: Diploma or Bachelor’s Degree in Business Administration, Office Technology, Secretarial Studies, or related field
- Experience: 1–3 years in administrative or executive assistant role
Core Skills:
- Excellent communication skills
- Professional conduct and confidentiality
- Strong organizational and time-management ability
- Attention to detail and reliability
Technical Skills:
- Microsoft Word, Excel, and PowerPoint
- Email and calendar management
- Google Workspace
- Basic record documentation
Key Performance Indicators (KPIs):
- Efficiency of scheduling and coordination
- Accuracy of documentation
- Communication response time
- Office organization and operational support quality
Computer skill
Microsoft office
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