PA/Admin Officer

Responsibilities:

PA Duties:

• Manage the executive's calendar, appointments, meetings, and schedules.
• Coordinate travel arrangements, accommodation bookings, and logistics.
• Prepare meeting agendas, take minutes, and follow up on action items.
• Screen calls, emails, and correspondence on behalf of management.
• Draft letters, reports, presentations, and official documents.
• Serve as a liaison between management, staff, clients, suppliers, and external stakeholders.
• Conduct research and gather information as required by management.
• Handle confidential and sensitive information with discretion.
• Remind management of important deadlines, meetings, and commitments.

Administrative Duties:

• Oversee daily office operations and administrative activities.
• Maintain proper filing systems and company records.
• Prepare administrative reports and documentation.
• Monitor office supplies and coordinate procurement when necessary.
• Manage incoming and outgoing correspondence.
• Support recruitment, onboarding, and staff documentation processes.
• Coordinate internal meetings, training sessions, and company events.
• Ensure compliance with company policies and procedures.
• Assist in maintaining inventory records for office supplies and equipment.

Coordination & Communication:

• Ensure effective communication between departments.
• Follow up on assigned projects and administrative tasks.
• Monitor task completion and report progress to management.
• Assist in resolving operational and administrative issues.

Requirements:

• Minimum HND, or equivalent qualification in Business Administration, Management, Mass Communication, Public Administration, or related field.
• Minimum of 3 years of experience in a Personal Assistant, Executive Assistant, Administrative Officer, or similar role.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to prioritize tasks and work under pressure.
• High level of professionalism and confidentiality.
• Strong attention to detail and accuracy.
• Ability to work independently and take initiative.