Operations/Executive Assistant

Responsibilities:

• Provide direct operational and technical support to the Managing Director.
  
• Coordinate and monitor ongoing architectural, engineering, and construction projects.
  
• Oversee day-to-day operational processes, systems, and documentation across the firm.
  
• Attend meetings on behalf of the MD and prepare reports, minutes, and action plans.
  
• Conduct research, feasibility studies, and technical analysis as required.
  
• Assist in project planning, scheduling, documentation, and quality control.
  
• Liaise with clients, consultants, contractors, and regulatory agencies.
  
• Prepare presentations, proposals, technical reports, and business correspondence.
  
• Monitor project and operational performance, ensuring deadlines and standards are met.
  
• Support the management team in operational and strategic decision-making.
  
• Represent the MD when delegated and provide leadership support to project teams.
  
• Contribute to business development, process improvement, and organizational growth initiatives.

Requirements:

• Bachelor's Degree in Architecture, Engineering, Quantity Surveying, Building Technology, Project Management, Accounting, or a related discipline.
• Minimum of 3–5 years of relevant professional experience.
  
• Strong understanding of project management and business operations.
  
• Excellent report writing, communication, and presentation skills.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  
• Knowledge of AutoCAD, Revit, or other design/project management software is important.
  
• Strong analytical, organizational, and problem-solving abilities.
  
• Ability to work independently, maintain confidentiality, and manage multiple priorities.
  
• Demonstrated leadership potential with the capacity to assume greater responsibilities over time.