Operations Coordinator

• Receive, inspect and document all incoming shipments (containers, bulk cargo, and smaller consignments).
• Maintain accurate records of shipping documents, Bills of Lading, packing lists, commercial invoices, Certificates of Analysis, and related paperwork.
• Track and follow up on upcoming and in-transit shipments from origin to final delivery.
• Monitor vessel schedules, estimated times of arrival (ETA), and any delays, escalating issues promptly.

• Prepare, organize, and maintain complete shipment documentation files (physical and electronic).
• Ensure all import/export documents meet regulatory requirements.
• Liaise with relevant government agencies (Customs, ISPON, SON, NAFDAC where applicable, and other regulatory bodies) for clearances, permits and compliance matters.
• Ensure company documents are updated

• Liaise regularly with local and international vendors/suppliers.
• Negotiate commercial terms, delivery schedules and resolve operational issues when required.

• Manage day-to-day office operations and ensure smooth workflow.
• Handle correspondence, filing, data entry and basic administrative tasks using computer systems.
• Take decisions on routine operational matters and escalate only when necessary.
• Coordinate with internal team members and external stakeholders to resolve issues proactively rather than reactively
• Support inventory monitoring and stock reconciliation where required.

• Prepare status updates and reports for management.
• Assist with any other operational or administrative tasks as assigned.
• Uphold company standards of professionalism, confidentiality and integrity at all times.

• Bachelor’s degree (minimum) in any relevant field (business administration or related disciplines preferred).
• Must be resident in Port Harcourt or willing to relocate immediately.
• Proven ability to use a computer confidently (Microsoft Office Suite – Word, Excel, Outlook; email; and basic internet research).
• Strong organizational and documentation skills.
• Ability to take initiative and make sound decisions without constant supervision.
• Good communication and negotiation skills.
• Ability to work under pressure and meet tight deadlines.
• Willingness to resume early and maintain consistent full-time attendance.
• Previous experience in logistics, shipping or oil & gas operations will be an added advantage.

• Proactive and decisive mindset
• Attention to detail
• Strong follow-up ability
• Ability to multi-task effectively

• Full-time.
• The successful candidate is expected to resume early and be available during core operational hours to support shipment and agency-related activities.

Remuneration: NGN 250,000 Monthly