Office Manager

Responsibilities:

• Oversee and support all administrative duties in the office and ensure the office operates smoothly.
• Maintain accurate records and ensure the confidentiality of sensitive information.
• Generate and process purchase orders for necessary supplies, equipment, and aesthetic products.
• Ensure that all procurement activities align with the established budgetary constraints.
• Keep track of inventory levels for skincare products and office supplies. 
• Conduct quality assessments of received supplies and products to ensure they meet the clinic's standards.
• Generate regular reports on procurement costs and savings for management review.
• Facilitate smooth communication and collaboration among team members.
• Coordinate and oversee routine maintenance of the clinic's facilities, including repairs and upgrades.
• Supervise maintenance officers to ensure a safe and aesthetically pleasing environment.
• Monitor and ensure compliance with all relevant regulations, including health and safety standards and licensing requirements.
• File hard copies of tax remittances and attend to tax-related matters.
• Lodgment of cash to the bank and P.O.S. reconciliation.
• Ensure compliance with all clinic policies and procedures.
• Address day-to-day challenges with a proactive and solution-oriented approach.