Office Assistant
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Job summary
The Office Assistant would be responsible for providing general administrative support to ensure the smooth day-to-day running of the office. The role involves handling errands, maintaining office cleanliness and organization, managing documents, supporting staff with routine administrative tasks, and ensuring office supplies are readily available.
Min Qualification:
High School (S.S.C.E)
Experience Level:
Entry level
Experience Length:
1 year
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Lagos, Nigeria
Job descriptions & requirements
Responsibilities:
Administrative Support:
- Assist with filing, sorting, and organizing company documents and records.
- Photocopy, scan, print, and distribute documents as required.
- Support staff with routine administrative and clerical tasks.
- Maintain proper filing systems and document storage.
Office Operations:
- Ensure office workstations, meeting rooms, and common areas are tidy and presentable.
- Assist in setting up meeting rooms for internal and external meetings.
- Monitor office supplies and report replenishment needs.
- Support the coordination of office maintenance activities.
Errands and Logistics:
- Deliver and collect documents, parcels, and other items as required.
- Assist with bank runs and other official errands.
- Support logistics arrangements for office activities and events.
- Handle courier and dispatch services when required.
Reception Support:
- Receive and direct visitors appropriately.
- Assist in answering and directing calls when necessary.
- Receive and distribute incoming correspondence and packages.
Compliance and Safety:
- Adhere to company policies and procedures.
- Ensure confidential information is handled appropriately.
- Maintain a safe and organized work environment.
Key Performance Indicators (KPIs):
- Timeliness of task completion.
- Accuracy in document handling and filing.
- Availability of office supplies.
- Cleanliness and organization of office areas.
- Responsiveness to administrative requests.
- Reliability in carrying out assigned errands.
Requirements:
- Minimum of SSCE, OND, or equivalent qualification.
- Previous experience in an administrative support role is an added advantage.
- 1 year experience in office support, administrative or similar role.
- Reliable, punctual and able to work with minimal supervision.
- Basic Knowledge of office procedures and record-keeping.
- Good communication
- Organizational and Time management skills
- Attention to details
- Professional attitude and appearance
- Ability to multitask
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Reliability and Integrity
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