Office Assistant

Responsibilities:

Office Support & Administrative Tasks

• Assist with photocopying, scanning, filing, and general document handling.
• Run office errands, including delivering documents and handling inter-departmental support tasks.
• Prepare and organize meeting rooms, ensuring they are clean and ready for use.
• Support in receiving, organizing, and distributing office supplies.

Cleaning & Office Maintenance

• Ensure all office areas, including workspaces, meeting rooms, restrooms, kitchen, and reception, are clean, sanitized, and well-maintained.
• Perform routine cleaning duties such as sweeping, mopping, dusting, and waste disposal.
• Maintain hygiene standards in high-touch and common areas throughout the day.
• Monitor cleaning materials and promptly notify the admin team when supplies are running low.

Facility & Environment Support

• Keep the office environment tidy, organized, and presentable at all times.
• Assist with simple facility tasks such as switching lights on/off and arranging office furniture when needed.
• Support with receiving deliveries and properly storing items.
• Report any maintenance or safety issues to the admin department immediately.

Special Cleaning Tasks

• Clean and maintain carpets, rugs, and upholstery as needed.
• Conduct deep cleaning tasks periodically (e.g., floor scrubbing, wall cleaning, polishing furniture).
• Maintain the cleanliness of outdoor areas if applicable (entrances, parking lots, or walkways).
• Handle the cleaning of equipment or items carefully to avoid damage.

Professional Conduct

• Maintain confidentiality and professionalism in handling office materials and tasks.
• Follow company policies on hygiene, safety, and operational conduct.
• Execute assigned tasks promptly and work cooperatively with the admin team.
• Display a respectful, courteous, and positive attitude at all times.

Requirements:

• Minimum of SSCE; OND certification is an added advantage.
• Previous experience in a similar role (office assistant) is an advantage.
• Good communication and interpersonal skills.
• Ability to follow instructions and work with minimal supervision.
• Strong attention to detail, cleanliness, and organization.
• Must be punctual, dependable, and committed to assigned duties.