Legal & Compliance Officer

Responsibilities:

Legal Advisory & Corporate Governance:

• Provide timely legal advice and guidance to Management on business operations, employment matters, contracts, and regulatory issues.
• Review, draft, negotiate, and manage contracts, agreements, memoranda, and legal documents.
• Ensure all company contracts adequately protect the organization's interests.
• Monitor legal developments and advise Management on emerging regulatory requirements.
• Coordinate legal responses to disputes, litigation, claims, and regulatory inquiries.
• Liaise with external legal counsel where necessary.
• Maintain the Company's legal records and documentation repository.

Regulatory Compliance:

• Ensure compliance with all applicable laws, regulations, licensing requirements, and industry standards.
• Monitor and track regulatory obligations affecting the Company's operations.
• Develop and maintain compliance monitoring frameworks.
• Conduct periodic compliance reviews and assessments.
• Prepare compliance reports for Management.
• Support regulatory audits, inspections, and examinations.
• Ensure timely filing and submission of all statutory and regulatory requirements.

Policy Management & Internal Compliance:

• Review, develop, and update company policies, procedures, and governance frameworks.
• Ensure organizational policies remain aligned with legal and regulatory requirements.
• Monitor employee adherence to internal policies and procedures.
• Conduct periodic compliance checks across departments.
• Identify policy breaches and recommend corrective measures.
• Escalate significant compliance concerns to Management.

Employee Conduct & Ethics Compliance:

• Monitor compliance with the Company's Code of Conduct and workplace ethics standards.
• Promote a culture of professionalism, integrity, accountability, and ethical behavior.
• Investigate allegations of misconduct, policy violations, fraud, conflicts of interest, and unethical conduct.
• Collaborate with Human Resources and Internal Control on disciplinary investigations and employee compliance matters.
• Provide recommendations on disciplinary actions arising from policy breaches.
• Ensure disciplinary processes comply with applicable labor laws and internal policies.

Risk Management:

• Identify legal, compliance, and operational risks that may impact the organization.
• Recommend risk mitigation strategies and controls.
• Participate in enterprise risk assessments and internal control reviews.
• Monitor compliance-related risk indicators and trends.
• Support Management in implementing corrective and preventive actions.

Training & Awareness:

• Conduct legal and compliance awareness training for employees.
• Educate staff on company policies, regulatory obligations, ethical conduct, and governance standards.
• Develop compliance communication materials and guidance notes.
• Promote awareness of reporting channels for compliance concerns and policy violations.

Reporting & Documentation:

• Maintain accurate records of compliance activities, investigations, and regulatory correspondence.
• Prepare periodic compliance and legal risk reports for Management.
• Document policy breaches, investigations, and resolutions.
• Maintain confidentiality of sensitive legal and compliance information.

Requirements:

• Minimum qualification of BSC
• 3 years of previous experience in a similar role

Key Performance Indicators:

• Regulatory compliance rate.
• Number of policy violations identified and resolved.
• Timeliness of contract review and legal advisory services.
• Compliance audit findings and closure rate.
• Employee compliance training completion rate.
• Reduction in legal and regulatory risks.
• Timeliness of regulatory filings and submissions.
• Effectiveness of policy implementation and enforcement.
• Investigation completion timelines.
• Management satisfaction with legal and compliance support.