Welcoming clients into the office politely in person
and interfacing with them on the telephone; answering or directing
inquiries in a courteous, efficient and timely manner; take
notes/messages and redirect calls when appropriate;
Observing the fundamentals of telephoning;
Providing lawyers with direct assistance, such as
gathering necessary documents for trials and submitting
paperwork/documents to Clients and Courts including making travel and
accommodation arrangements for lawyers in Chambers and other employees.
Writing emails, transcribing notes, copying, and creating spreadsheets or printing documents.
Routing correspondence, typing letters and documents.
Preparing minutes of meetings
Collecting and analyzing information; organizing
client conferences, and lawyer’s meetings; scheduling couriers and
processing third party and vendor invoices; preparing expense reports.
Producing information by transcribing, formatting,
inputting, editing, retrieving, copying, and transmitting text, data,
Facilitating the meeting of deadlines by keeping multiple agendas and provide timely reminders.
Scheduling client appointments, taking notes during meetings and maintaining the firm's legal research references.
Preparing invoices; tracking payments, following-up on delegated assignments.
Maintaining client confidence by keeping client’s/firm’s information strictly confidential.
Maintaining office supplies by checking stocks; placing and expediting orders; evaluating new products.
Ensuring operation of equipment by completing preventive maintenance requirements; calling for repairs.
Setting up client appointments and assigning
workspaces and resources for new employees and trainee solicitors, Corps
members, Interns, and operating/maintenance of office equipment such as
telephones, computers and LAN and internet connections.
Any other duties assigned by Managing Partner.