Job Summary

Our choice candidate must be: - a female (preferrably married), not above 32 years old -resident in Ibadan -organized, outspoken, smart, intelligent, with good time management -proficient in Microsoft skills, particularly Powerpoint and Excel -willing to work under intense pressure and meet deadlines -adroit in the use of social media/the internet

  • Minimum Qualification: Degree
  • Experience Level: Mid level
  • Experience Length: 3 years

Job Description/Requirements

  • HARLEM SOLICITORS, a fully-fledged commercial Law firm headquartered in Ibadan, Oyo State, requires suitably qualified FEMALE candidates for the position of Legal Secretary (reporting to the Managing Partner). Note: QUALIFIED LAWYERS ARE NOT NEEDED FOR THIS ROLE.
  • Responsibilities:
  • Building and sustaining business relationships with current and potential clients
  • Acting as liaison between the firm's current clients and answering potential clients' questions and follow-up calls and questions;
  • Creating informative presentations about the firm's practice models
  • Creating and maintaining a list/database of prospect clients;
  • Maintaining a database (Salesforce, CRM, Excel, etc.) of prospective client information
  • making multiple calls to clients; providing invoices and liaising with the client through the closing process
  • Meeting all deadlines, appointments, and interviews and coordinating the firm's internship programmes (both regular and virtual)
  • Welcoming clients into the office politely in person and interfacing with them on the telephone; answering or directing inquiries in a courteous, efficient and timely manner; take notes/messages and redirect calls when appropriate;
    Observing the fundamentals of telephoning;
    Providing lawyers with direct assistance, such as gathering necessary documents for trials and submitting paperwork/documents to Clients and Courts including making travel and accommodation arrangements for lawyers in Chambers and other employees.
    Writing emails, transcribing notes, copying, and creating spreadsheets or printing documents.
    Routing correspondence, typing letters and documents.
    Preparing minutes of meetings
    Collecting and analyzing information; organizing client conferences, and lawyer’s meetings; scheduling couriers and processing third party and vendor invoices; preparing expense reports.
    Producing information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics;
    Facilitating the meeting of deadlines by keeping multiple agendas and provide timely reminders.
    Scheduling client appointments, taking notes during meetings and maintaining the firm's legal research references.
    Preparing invoices; tracking payments, following-up on delegated assignments.
    Maintaining client confidence by keeping client’s/firm’s information strictly confidential.
    Maintaining office supplies by checking stocks; placing and expediting orders; evaluating new products.
    Ensuring operation of equipment by completing preventive maintenance requirements; calling for repairs.
    Setting up client appointments and assigning workspaces and resources for new employees and trainee solicitors, Corps members, Interns, and operating/maintenance of office equipment such as telephones, computers and LAN and internet connections.
    Any other duties assigned by Managing Partner.

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