Legal Office Assistant
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Job summary
The Legal Office Assistant provides administrative, clerical, and operational support to the Legal Officer in the management of legal, corporate governance, and company secretarial functions. The role is responsible for maintaining legal records, coordinating meetings, managing correspondence and supporting contract administration.
Min Qualification:
Degree
Experience Level:
Entry level
Experience Length:
2 years
Language Requirement:
English
Working Hours:
Full Time - 8 to 5
Applicant Location:
Enugu, Nigeria
Job descriptions & requirements
Responsibilities:
- Provide administrative and secretarial support to the Legal Officer.
- Manage the office diary, schedule appointments, and meetings.
- Prepare, organize, file, and maintain legal, corporate, and company secretarial records in both physical and electronic formats.
- Assist in the preparation, execution, filing, and safekeeping of contracts, agreements, resolutions, and other legal documents.
- Maintain registers of contracts, litigation matters, corporate records, and statutory filings, and monitor key dates for renewals, court matters, and regulatory compliance.
- Assist in coordinating Board, committee, and management meetings by assisting in preparing meeting materials, circulating notices, taking minutes where required, and maintaining corporate records.
- Receive, record, and dispatch legal correspondence and liaise with internal departments, external solicitors, regulators, and other stakeholders on administrative matters.
- Assist with regulatory filings and ensure statutory records and company secretarial documents are properly maintained.
- Conduct basic legal and administrative research and compile information as directed.
- Process departmental documentation, including payment requests, invoices, and expense records.
- Maintain strict confidentiality of all legal, corporate, and commercial information.
- Perform any other duties assigned by the Legal Officer.
Requirements:
- Bachelor’s Degree in Law, Business Administration, Secretarial Administration, Office Management, or a related discipline.
- At least 2 years’ relevant administrative experience, preferably in a legal office, law firm, or corporate environment.
Skills & Competencies:
- Strong organizational and administrative skills.
- Excellent communication and interpersonal skills.
- High level of accuracy and attention to detail.
- Proficiency in Microsoft Office Suite and document management systems.
- Integrity, discretion, and the ability to handle confidential information.
- Good planning, coordination, and record management skills.
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