Legal Executive Assistant

Responsibilities:

• Manage the executive’s calendar, appointments, meetings, and daily schedule.
• Prepare and organize correspondence, reports, presentations, minutes, and official documents.
• Review and organize legal and business documents before they are presented to management.
• Assist with the preparation, review, filing, and tracking of contracts, agreements, letters, and other legal documents.
• Conduct basic legal and business research as directed by the executive.
• Monitor deadlines, contractual obligations, appointments, and important follow-up actions.
• Attend meetings, take accurate minutes, and track action points to completion.
• Coordinate communication between the executive, clients, lawyers, government agencies, business partners, and other stakeholders.
• Maintain confidential legal, corporate, financial, and executive records.
• Assist in preparing briefs, memos, presentations, and business proposals.
• Follow up on legal, administrative, and operational matters on behalf of the executive.
• Organize travel arrangements, meetings, events, and other executive activities.
• Handle incoming correspondence and ensure important matters are brought to the executive’s attention promptly.
• Maintain an organized filing system for physical and electronic documents.
• Support corporate governance, compliance, and administrative activities where required.
• Perform research and prepare summaries to support executive decision-making.
• Carry out other professional and administrative duties assigned by the executive.

Requirements:

• Bachelor's degree in Law (LL.B) is highly preferred.
• Candidates who studied Law and have relevant executive/administrative experience are strongly encouraged to apply.
• Proven years of experience as an Executive Assistant, Legal Assistant, Personal Assistant, or similar role.
• Good understanding of legal terminology, contracts, agreements, and corporate documentation.
• Strong written and verbal communication skills.
• Excellent organizational, time-management, and multitasking abilities.
• Strong attention to detail and accuracy.
• Ability to handle highly confidential information with discretion.
• Proficiency in Microsoft Office, including Word, Excel, PowerPoint, and Outlook.
• Strong research, documentation, and analytical skills.
• Ability to communicate professionally with executives, clients, legal professionals, and external stakeholders.
• Proactive, reliable, well-presented, and capable of working with minimal supervision.
• BL qualification or legal practice experience is an added advantage.