Lead Project Manager

Responsibilities:

Client, Stakeholder & Meeting Management:

• Serve as the primary day-to-day representative of the company on assigned projects.
  
• Engage clients to understand project objectives, priorities, budgets, and programme requirements.
  
• Advise clients on project strategy, procurement options, commercial implications and project risks.
  
• Manage client expectations and maintain strong relationships with clients, consultants, contractors, suppliers and other stakeholders.
  
• Coordinate communication across project stakeholders and escalate critical issues requiring management intervention.
  
• Organise and chair project meetings involving clients, consultants, contractors and vendors
• Ensure key decisions, responsibilities and action items are properly documented, communicated and followed through to completion
  

Project Planning, Programme & Controls:

• Review project briefs and establish appropriate project execution strategies.
  
• Define project scope, deliverables, milestones, resource requirements and reporting structures.
  
• Develop and maintain project management plans, programmes, communication protocols and approval workflows.
  
• Coordinate project kick-off and mobilisation activities.
  
• Monitor project progress against agreed programmes, milestones and critical path activities
• Identify programme slippage, potential delays and constraints and recommend appropriate corrective or recovery measures.
  
• Coordinate design, procurement and construction activities against the overall project programme.

Design & Construction Coordination:

• Coordinate design teams, specialist consultants and contractors throughout project delivery. • Review project and design information at a coordination level to identify gaps, inconsistencies, conflicts and outstanding actions.
  
• Coordinate drawing reviews, technical workshops, RFIs and consultant responses through to closure.
  
• Monitor contractor performance against agreed programmes, contractual obligations and project requirements.
  
• Track construction progress, milestones, quality requirements and areas of delay.
  
• Coordinate consultant inspections, site reviews and technical assessments.
  
• Coordinate and monitor contractor submissions.
  
• Support the resolution of design, construction and site coordination issues and ensure appropriate technical parties address outstanding matters. 
  

Procurement, Commercial & Contract Management:

• Develop and coordinate procurement strategies and schedules in line with project requirements.
  
• Prepare and coordinate Requests for Proposals, Invitations to Tender and other bid documentation.
  
• Coordinate vendor and consultant prequalification, tender clarification and evaluation processes.
  
• Review and compare technical and commercial submissions and support the preparation of recommendation reports.
  
• Review contracts and advise clients on contractual obligations, commercial implications and project risks.
  
• Support contract negotiations and consultant or contractor appointments.
  

Risk, Reporting & Project Documentation:

• Proactively identify project risks, constraints and potential delivery challenges.
  
• Assess the impact of identified risks on programme, cost, quality and project objectives and coordinate appropriate mitigation measures.
  
• Prepare weekly and monthly project reports, executive summaries, dashboards and presentations.
  
• Maintain accurate project records, trackers, logs, registers and decision records.
  
• Monitor project performance indicators and stakeholder deliverables.
  

Team Leadership & Company Support:

• Lead and coordinate internal project teams and resources.
  
• Contribute to business development, company process improvement, and strategic initiatives
• Perform other related duties as assigned.
  

Requirements:

• Bachelor’s degree in Architecture, Engineering, Construction Management, Quantity Surveying, Project Management or another relevant discipline.
  
• Postgraduate qualification, further training or certification in Project Management is preferred. 
• Minimum of 5 years of relevant project management experience within architecture, construction, design consultancy, real estate development, or a related environment.
  
• Relevant professional membership or certification is an added advantage.
  
• Demonstrated experience managing projects through planning, design, procurement, construction, and completion.