Responsibilities:

Oversee daily office operations to ensure efficiency and professionalism
Manage office supplies, vendors, and facility maintenance
Coordinate meetings, schedules, and internal communications
Maintain proper filing systems (both digital and physical) for legal and administrative documents
Ensure compliance with internal policies and operational procedures
Maintain employee records and HR documentation
Monitor staff attendance, leave, and general welfare
Assist in implementing HR policies and performance tracking
Serve as a point of contact for basic staff inquiries and issues
Maintain records of payments, receipts, and petty cash
Support payroll coordination with external vendors or accountants
Assist lawyers with administrative preparation for meetings, filings, and documentation
Ensure proper handling, storage, and confidentiality of sensitive legal documents
Liaise with external parties such as clients, vendors, and regulatory bodies when required

Requirements:

Minimum of a BSc/HND in Business Administration, Human Resources, Office Technology Management, or related field
Minimum 3 years of experience in an administrative, office management, or similar role
Prior experience in a law firm environment is an advantage
Basic knowledge of HR processes and labor practices
Basic understanding of accounting principles and record-keeping
Strong organizational and multitasking abilities
Excellent written and verbal communication skills
High level of discretion and confidentiality
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)