Inventory Officer

Responsibilities:

• Open the store, conduct a morning stock count, and compare against the previous day’s records to identify any discrepancies overnight
• Receive incoming materials and equipment, verify quantities and condition against delivery notes and purchase orders, and update the inventory system immediately
• Process material requisitions from site supervisors and contractors, record all items issued against the relevant project and activity, and obtain sign-off before releasing any stock
• Carry out periodic spot checks and full stock counts across storage areas to ensure physical stock matches recorded figures
• Update the daily inventory log, flag low-stock items to the Construction Manager, and raise purchase requests for materials that need replenishment
• Secure the store, reconcile the day’s transactions, and prepare the next day’s expected deliveries and material requirements list
• Prepare a weekly inventory summary report covering stock levels, consumption rates, variances, and any items pending delivery or investigation
• Coordinate with suppliers on delivery schedules, investigate and document stock variances, and support the QS team with materials data for cost reporting
• Receive, inspect, and record all incoming materials, tools, and equipment against purchase orders and delivery notes 
• Maintain accurate and up-to-date inventory records across all CTL Atlantis project sites using the designated tracking system 
• Process and document all material issuances to site teams and contractors, ensuring proper authorization before release 
• Conduct regular stock counts and spot checks to verify that physical inventory matches recorded figures 
• Identify and investigate stock discrepancies, shortages, or damages promptly and report findings to the Construction Manager 
• Monitor stock levels and raise timely purchase requests to avoid material shortages that could delay project activities 
• Coordinate with suppliers and procurement on delivery schedules, ensuring materials arrive as and when required on site 
• Maintain a clean, organized, and secure store environment at all times
• Support the Quantity Surveyor with accurate materials consumption data for cost tracking and reporting 
• Ensure that all inventory documentation — delivery notes, issue slips, stock count sheets is filed accurately and is easily retrievable 

Requirements:

• HND or BSc in Supply Chain Management, Procurement, Business Administration, or a related field 
• 1–3 years of experience in an inventory, stores, or materials management role, with experience on a construction or property development site is a strong advantage 
• Proficiency in inventory or stock management software; experience with Excel for record-keeping is essential 
• Strong numerical accuracy - you will be handling quantities, delivery figures, and consumption data daily 
• Highly organized with a methodical approach to filing, record-keeping, and physical stock arrangement 
• Honest and reliable - this role involves managing valuable materials and equipment on behalf of the company 
• Good communication skills - able to coordinate effectively with site teams, contractors, and suppliers 
• Ability to work independently and take ownership of the store function without needing constant supervision 

What success looks like (first 3–6 months):

• Inventory records are accurate, current, and reconciled daily with zero unexplained variances
• All incoming deliveries are received, inspected, and recorded on the same day they arrive
• No project activity is delayed due to a material shortage that could have been anticipated and prevented 
• Weekly inventory reports are submitted on time and contain reliable data that the Construction Manager can act on 
• The store is consistently organized, clearly labelled, and secure 
• The QS team and Construction Manager trust your figures and refer to your records confidently 

What this role requires: 

• Physical presence on site daily - this is not a remote or office-only role
• Discipline around documentation - every item in and out must be recorded, every time, without exception 
• Proactive communication - low stock, missing items, and delivery delays must be flagged before they become problems 
• Comfort in a fast-moving construction environment where priorities can shift quickly
•  A strong sense of personal accountability - you are the custodian of company assets on site 

Benefits: 

• Competitive salary commensurate with experience 
• Health Maintenance Organization (HMO) cover 
• Pension scheme in line with statutory requirements 
• Practical exposure to construction project operations across eco-focused property developments 
• A structured, team-oriented environment with clear expectations and direct access to project leadership 
• Opportunity to grow into a senior store or procurement role as the company scales