Human Resources Assistant

Responsibilities:

Administrative Support & Record-Keeping:

• Update and maintain accurate employee records (both physical and electronic files), ensuring confidentiality and compliance with data protection regulations.
• Prepare HR documents, such as employment contracts, new hire packets, memos, and termination letters.
• Input and update employee data in the Human Resources Information System (HRIS) regarding status changes, benefits, and personal information.
• Handle internal and external communication, including scheduling meetings, managing HR calendars, and responding to general HR inquiries.

Recruitment and Onboarding:

• Assist with the recruitment process, including posting job advertisements, screening resumes, scheduling interviews, and communicating with candidates.
• Prepare materials for new employee orientation, process new hire paperwork, and ensure a smooth onboarding experience.
• Coordinate and track pre-employment requirements, such as background checks and reference verification.

Employee Relations & Compliance:

• Assist with coordinating employee benefits enrollment, changes, and answering basic benefit-related questions.
• Help employees understand basic HR policies and procedures.
• Assist in organizing and coordinating HR-related events, such as training sessions, wellness programs, and employee engagement activities.
• Assist in preparing materials for internal audits and ensuring proper filing and documentation for compliance purposes.

Requirements:

• An Associate's or Bachelor's degree in Human Resources, Business Administration, or a related field.
• Prior administrative or clerical experience is required. Experience within an HR department is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience using a Human Resources Information System (HRIS) is preferred.
• Excellent organizational and time management skills with a strong attention to detail.
• Strong communication (written and verbal) and interpersonal skills.
• Exceptional integrity and professionalism with the ability to handle sensitive and confidential information.
• A proactive, helpful, and service-oriented demeanor.