HR Assistant

Responsibilities:

• Assist with the recruitment and selection process, including job postings, CV screening, interview scheduling, and candidate communication.
• Coordinate onboarding and orientation processes for new employees.
• Maintain accurate and up-to-date employee records, personnel files, and HR databases.
• Monitor staff attendance, punctuality, leave requests, and shift schedules.
• Assist with payroll preparation by compiling attendance records, overtime, allowances, and other relevant employee information.
• Support the implementation of HR policies, procedures, and company regulations.
• Prepare employment letters, appointment letters, confirmation letters, warning letters, and other HR documentation.
• Respond to employee enquiries and provide administrative support on HR-related matters.
• Assist in coordinating staff training, performance reviews, and employee development programmes.
• Support the resolution of basic employee relations and workplace issues.
• Liaise with operations, fleet, warehouse, and other departments on staffing and personnel matters.
• Maintain records of drivers, fleet personnel, warehouse staff, operations officers, and other employees.
• Assist in monitoring staff compliance with company policies, safety procedures, and operational standards.
• Prepare periodic HR reports on headcount, recruitment, attendance, leave, and staff movements.
• Ensure the confidentiality and proper handling of employee information.

Requirements:

• HND in Human Resource Management, Business Administration, Industrial Relations, or a related field.
• Proven years of experience in an HR or administrative support role.
• Previous experience in a shipping, logistics, transportation, or related industry is an added advantage.
• Basic knowledge of recruitment, employee relations, payroll administration, and HR documentation.
• Good knowledge of Microsoft Office applications, particularly Excel and Word.
• Familiarity with HR management systems or payroll software is an advantage.
• Strong organizational, communication, and interpersonal skills.
• Excellent record-keeping and attention to detail.
• Ability to handle confidential information with discretion.
• Good problem-solving and multitasking abilities.
• Ability to work effectively with employees across different departments.
• Strong sense of responsibility, professionalism, and teamwork.