HR and Admin Senior Officer

Responsibilities:

• Organize and maintain personnel records.
• Update internal databases (e.g. record sick or maternity leave).
• Prepare HR documents, like employment contracts and new hire guides.
• Revise company policies.
• Liaise with external partners, like insurance vendors, and ensure legal compliance.
• Create regular reports and presentations on HR metrics (e.g. turnover rates).
• Answer employees’ queries about HR-related issues.
• Assist payroll department by providing relevant employee information (e.g. leaves of absence, sick days, and work schedules).
• Arrange travel accommodations and process expense forms.
• Participate in HR projects (e.g. help organize a job fair event).

Compliance:

• Corporate policies and Procedures.
• Use of approved electronic documents.
• Access permissions and risk management policies set by the management.
• Statutory, regulatory, and legal requirements associated with duties.
• Failure to comply may lead to disciplinary actions including termination.

Risk and Opportunities:

• Identify Risks and provide treatment plans for them.
• Seek for and identify opportunities that can be exploited.

General

• The Employee may also be required to perform duties not directly related to their area of experience or expertise, in which case proper instruction will be provided.
• Ensure that the highest ethical standards are maintained in all activities.
• Conduct himself in a dignified and respectful manner that reflects well on the Employer and sets an example for other employees.

Knowledge, Skill and Abilities:

• BS in Human Resources or relevant field
• Intermediate use of Microsoft Office - Excel, Word PowerPoint.
• Experience with HR software, like HRIS or HRMS
• Computer literacy (MS Office applications, in particular)
• Thorough knowledge of labor laws
• Excellent organizational skills, with an ability to prioritize important projects.
• Strong phone, email and in-person communication skills