HR, Admin & Legal Manager

Responsibilities:

Talent Acquisition & Onboarding:

• Lead recruitment processes from job description to offer stage
• Coordinate interviews, reference checks, and employment documentation
• Oversee structured onboarding and probation processes
• Serve as Program Lead for Flytime’s Intern and Volunteer Program, ensuring structured
• onboarding, engagement, and performance standards

Workplace Culture & Retention:

• Support leadership in building a high-performance, fast-paced, accountable culture that has a mix of corporate and creative clients
• Develop employee engagement initiatives and retention strategies to ensure high workplace satisfaction
• Implement clear performance management systems, workplace attendance and review cycles to hold staff and line managers accountable for the delivery of work

Employee Relations & Compliance:

• Manage employee issues, grievances, and disciplinary processes professionally
• Ensure compliance with labour laws and internal policies
• Maintain employee records, documentation, and HR systems

Facilities Management:

• Oversee operations across facilities/sites
• Manage landlords, service providers, and maintain vendors
• Ensure safe, functional, and professional work environments

Inventory & Asset Management:

• Track office inventory, equipment, and supplies
• Maintain asset registers and manage procurement processes
• Ensure proper documentation and handover of company property

Administrative Systems:

• Establish and improve operational processes and documentation
• Oversee office budgets related to administration and facilities
• Ensure efficient internal coordination across departments

Legal & Contract Support:

• Review and support drafting of employment contracts, vendor agreements, NDAs, and service contracts
• Flag legal risks and ensure compliance with regulatory requirements
• Maintain contract registers and track key obligations and expiry dates
• Liaise with external counsel where required

Requirements:

• 5–8+ years’ experience in HR, administration, operations, or related roles
• Strong understanding of employment law and contract review
• Experience managing facilities or office operations
• Excellent organisational and documentation skills
• High discretion and ability to manage confidential matters
• Exceptional organisational abilities, including multitasking and time management
• Excellent interpersonal and communication skills for client-facing interactions
• Creative mindset with attention to detail