Hostel Manager

Responsibilities:

• Supervise the daily operations of the female hostel and ensure that all activities are conducted in accordance with the College’s rules, regulations, and established standards.
• Maintain effective supervision of female boarding students and ensure their safety, security, welfare, and general wellbeing at all times.
• Enforce hostel rules, routines, and approved schedules relating to waking up, personal hygiene, room inspection, meals, study periods, worship, recreation, and bedtime.
• Ensure that students’ beds, beddings, lockers, personal belongings, and rooms are properly arranged, clean, and maintained to the standards prescribed by Management.
• Conduct regular inspections of students’ rooms, bathrooms, toilets, corridors, and other hostel facilities to ensure cleanliness, orderliness, and proper maintenance.
• Supervise hostel attendants and other assigned personnel, ensuring that they discharge their duties effectively and comply with Management’s instructions.
• Ensure that hostel staff perform their duties diligently and report negligence, misconduct, or failure to comply with established standards to the appropriate authority.
• Ensure that students move between the hostel, dining hall, classrooms, assembly areas, and other designated locations strictly in accordance with approved schedules and Management directives.
• Maintain accurate records of students’ attendance, movements, visitors, incidents, disciplinary matters, and other relevant hostel activities.
• Monitor students’ behaviour and enforce discipline fairly, firmly, and consistently, while treating students with dignity and respect.
• Report cases of misconduct, bullying, fighting, truancy, unauthorised movement, suspected abuse, or other serious concerns promptly to the appropriate authority.
• Monitor students’ health and welfare, provide immediate assistance where necessary, and promptly report illness, injury, or medical emergencies to the College Hospital Doctor and relevant authorities.
• Ensure that students do not leave the hostel or College premises without the required authorisation.
• Maintain proper control of hostel keys, access points, doors, windows, and other security arrangements to prevent unauthorised access and ensure students’ safety.
• Ensure that hostel facilities, furniture, fittings, equipment, and other property are properly used, protected, and maintained.
• Report damaged facilities, maintenance needs, safety hazards, and shortages of essential supplies promptly to Management.
• Maintain effective communication with parents or guardians on hostel-related matters through approved College procedures.
• Prepare and submit regular reports on hostel operations, students’ welfare, staff performance, discipline, cleanliness, and any incidents requiring Management’s attention.
• Ensure that all directives, policies, and standards issued by the College Management are implemented promptly and consistently.
• Cooperate with the Hostel Committee and other relevant departments to improve hostel administration, students’ welfare, and operational efficiency.
• Maintain professional conduct, confidentiality, discipline, punctuality, and a high standard of personal integrity.
• Perform other duties reasonably assigned by the College Management in connection with hostel administration and student welfare.

Requirements:

• HND, or relevant qualification in Education, Guidance and Counselling, Social Sciences, Public Administration, Hospitality Management, or a related field.
• Previous experience in hostel management, boarding-school supervision, student welfare, or a related role is an advantage.
• Strong leadership, supervisory, organisational, and administrative skills.
• Ability to maintain discipline and enforce rules firmly, fairly, and professionally.
• Excellent observation, communication, and interpersonal skills.
• Ability to supervise staff, delegate responsibilities, and monitor performance effectively.
• Strong attention to cleanliness, personal hygiene, safety, and environmental standards.
• Ability to respond calmly and appropriately to emergencies and student welfare concerns.
• Good record-keeping, report-writing, and problem-solving skills.
• Demonstrated integrity, accountability, patience, maturity, and a strong sense of responsibility.
• Ability to work under pressure, maintain professional boundaries, and comply strictly with Management directives.
• Willingness to work flexible hours, including evenings, nights, weekends, and other periods required by the boarding-school schedule.