Fleet Officer

Responsibilities:

Driver and Financial Oversight:

• Implement and monitor systems to track driver outstanding balances
• Work closely with bus coordinators to follow up on defaults

Vehicle Tracking & Monitoring:

• Monitor vehicle locations, routes, and usage using GPS tracking systems
• Report any unusual activity or discrepancies
•  Assist in evaluating route efficiency and recommending improvements

Route & Usage Oversight:

• Maintain logs of vehicle routes and usage patterns
• Ensure compliance with approved bus usage policies

Documentation Compliance:

• Liaise with drivers and KYC Manager to ensure timely renewal of necessary documentation
• Monitor, record, and ensure the prompt payment of any fines or dues issued against company buses
  

Vehicle Maintenance Monitoring:

• Liaise with bus coordinators to document any issues identified from regular inspections of vehicle condition and report issues
• Conduct enhanced KYC inspections
• Maintain records of vehicle performance, mileage, and repairs

Bus Advertising:

• Ensure bus adverts are on allocated buses
• Liaise with Communications Officer to ensure all advertising dues are paid

Repossession Support:

• Assist in locating and recovering vehicles due for repossession
• Collaborate with recovery teams and provide necessary documentation
• Handle sensitive repossession tasks with professionalism and discretion

Reporting & Administrative Support:

• Maintain fleet data and prepare periodic reports for management
• Ensure proper filing of all fleet-related documents
• Assist with any other fleet-related administrative duties as required

Requirements:

• Minimum of 1 year of experience in transport management, logistics, business administration, or a related field
• Minimum of ND/HND in any discipline
• Experience in fleet operations, logistics, or administrative support
• Familiarity with vehicle tracking systems and fleet management tools
• Good understanding of KYC and documentation processes
• Strong attention to detail and organizational skills
• Effective communication and interpersonal skills
• Ability to multitask and work under minimal supervision
• Willingness to travel for inspections or field assignments
• Proficiency in Microsoft Office and/or fleet management software
• Valid driver’s licence