Fleet Officer

Responsibilities:

• Build and maintain a standardized fleet with supplier and field to determine appropriate equipment/truck/trailer specifications and options
• Monitors orders to completion. Works with suppliers on revised delivery dates and to expedite product shipments and ensure on-time delivery.
• Research and update current specifications and quotes on the intranet Excel file.
• Attends supplier/clients’ meetings as directed by management.
• Identifies and documents cost-saving opportunities, such as researching different deals on asset leasing to obtain better package pricing.
• Assist the purchasing department with vehicle specifications, orders, and vendor issues.

Vehicle Administration:

• Manages the system to ensure data integrity within rentals and vendors.
• Maintains and monitors vendor performance standards.
• Process vehicle change forms from the Vehicle Fleet email box for location changes and driver changes.
• Submit changes to the leasing company vendor.
• Validates units billed on leasing invoices.
• Contact the branch and clients on discrepancies and continue through to resolution.
• Prepares leasing invoices for approvals and payment.
• Administers vehicle title change processes.
• Acts as liaison between clients in resolving issues and coordinating vehicle acquisitions, disposals, and services.
• Prepares and submits expense allocation files to Fixed Assets.

Assists field and region locations with:

• Order Status
• Requisition tool
• Vehicle/Trailer specifications
• Fuel Cards
• Tracking and documentation
• Licensing, Titling and Registrations
• Vehicle Disposal
• Policies and Procedures
• Allocated expenses
• Vehicle Leases
• Resolves issues between suppliers and field locations
• Responds to requests from inquiries from regions and corporate departments
• Support other tasks as assigned.
• Respond to departmental inbox email.

Requirements:

• Minimum of degree
• Minimum of 3 years of experience