Fleet Manager

Responsibilities:

Fleet Operations & Administration:

• Take full ownership of the company's fleet and transportation operations.  Maintain an accurate and up-to-date master register of all vehicles.
• Monitor vehicle allocation, utilization, availability, and downtime.  Ensure vehicles are available for operational requirements and properly scheduled.
• Establish systems for vehicle movement, trip authorization, and vehicle handover.  Maintain complete and accurate records for every vehicle.
• Provide management with regular fleet reports and recommendations. 

Vehicle Maintenance & Repairs:

• Develop and implement a preventive maintenance programme for every vehicle.
• Ensure vehicles are serviced according to manufacturer recommendations and internal schedules. 
• Monitor mileage, service intervals, and maintenance due dates.
• Establish proper vehicle inspection procedures. 
• Ensure all reported defects are documented, investigated, and resolved.
• Manage vehicle breakdowns and emergency repairs. 
• Maintain complete maintenance and repair histories for every vehicle.
• Monitor recurring mechanical problems and identify root causes. 
• Recommend repair, replacement, or retirement of vehicles when necessary.

Mechanic & Vendor Management:

• Build and maintain a panel of approved mechanics, workshops, and automotive vendors. 
• Introduce proper repair job-card and approval procedures.
• Ensure every major repair is supported by a documented diagnosis and quotation.  Obtain alternative quotations or second opinions where necessary.
• Monitor the quality, cost, and turnaround time of repairs. 
• Track warranties on parts and repairs.
• Challenge recurring repairs and unexplained costs. 
• Ensure replaced parts are accounted for where applicable.
• Evaluate mechanic/vendor performance regularly. 
• Prevent unauthorized repairs and expenditure.

Driver Management:

• Supervise and manage all company drivers. 
• Ensure drivers comply with company policies, safety standards and operating procedures.
• Monitor driver attendance, punctuality, conduct and performance. 
• Conduct regular driver briefings and training.
• Ensure every driver has the required documentation and a valid licence. 
• Conduct driver assessments where required.
• Enforce responsible vehicle usage and proper vehicle care. 
• Investigate driver-related incidents, complaints, and violations.
• Implement driver performance KPIs and disciplinary procedures in collaboration with HR. 

Vehicle Inspection & Safety:

• Implement mandatory pre-trip and post-trip vehicle inspections.
• Conduct regular weekly and monthly fleet inspections. 
• Ensure defects are reported immediately.
• Prevent unsafe vehicles from being dispatched. 
• Ensure vehicles are equipped with required safety and emergency equipment.
• Maintain inspection records and follow up on outstanding defects. 
• Coordinate accident and incident investigations.

Fuel Management:

• Implement proper fuel control and monitoring procedures. 
• Track fuel consumption by vehicle and driver.
• Monitor fuel efficiency and identify unusual consumption. 
• Investigate fuel discrepancies or abnormal usage.
• Maintain accurate fuel records. 
• Develop controls to minimise fuel wastage and unauthorized usage.

Fleet Documentation & Compliance:

• Ensure that all vehicles have valid and up-to-date:
• Vehicle registration/licensing 
• Insurance
• Roadworthiness documentation 
• Other applicable permits and statutory documentation
• Service and maintenance records 
• Also ensure all drivers maintain valid and appropriate driving licences and required documentation. 

GPS & Fleet Technology:

• Monitor and manage vehicle tracking systems.
• Review vehicle movement, speed, route deviations, excessive idling and unauthorized usage. 
• Use fleet data to improve vehicle utilization, safety, and cost control.
• Recommend technology and systems that can improve fleet efficiency. 

Accident & Incident Management:

• Establish and enforce a formal accident/incident reporting procedure.
• Ensure immediate reporting of accidents and vehicle incidents. 
• Coordinate documentation, photographs, investigations, and insurance processes.
• Conduct root-cause analysis for significant incidents. 
• Recommend corrective and preventive actions.
• Maintain an accurate accident/incident history for each driver and vehicle. 

Reporting & Performance Management: 

• Prepare and submit regular reports covering: 
• Fleet availability
• Vehicle downtime 
• Vehicle utilization
• Fuel consumption 
• Fuel cost
• Maintenance expenditure 
• Cost per vehicle
• Cost per kilometre where applicable 
• Preventive maintenance compliance
• Breakdown frequency 
• Driver performance
• Accidents and incidents 
• Documentation compliance
• Upcoming maintenance requirements 
• Major repair requirements
• Vendor performance 

Requirements:

• Bachelor's degree or HND in Transport Management, Logistics, Engineering, Business Administration, Operations Management or a related field.
• Minimum 5 years' relevant experience in fleet, transport, logistics or vehicle operations management. 
• Proven experience managing multiple vehicles and drivers.
• Strong knowledge of vehicle maintenance and repair processes. 
• Experience managing mechanics, workshops, and automotive vendors.
• Strong administrative and documentation skills. 
• Excellent knowledge of fleet safety and compliance requirements.
• Strong Excel/Google Sheets and reporting skills. 
• Ability to analyse fleet data and identify trends.
• Excellent communication and people-management skills. 
• Valid driver's licence and strong practical understanding of vehicle operations.

Advantageous:

• Experience in an event, logistics, construction, hospitality or other asset-intensive environment. 
• Experience with fleet management software or ERP systems such as Odoo.
• Experience with GPS/vehicle tracking systems. 
• Mechanical/automotive knowledge or technical training.
• Experience developing fleet SOPs and operational controls. 

Key Performance Indicator:

• Your performance will be measured against, among other things: 
• Fleet availability
• Reduction in avoidable vehicle downtime 
• Preventive maintenance compliance
• Reduction in recurring mechanical issues 
• Maintenance cost control
• Fuel efficiency 
• Driver compliance
• Vehicle inspection compliance 
• Documentation compliance
• Accident/incident rate 
• Vendor performance
• Accuracy and timeliness of fleet reports 
• Overall vehicle condition and operational readiness

What You Will Be Expected To Achieve:

Within your first 90 days, you should be able to:

• Establish a complete fleet master register. 
• Audit the condition and documentation of every vehicle.
• Establish individual maintenance histories for all vehicles. 
• Review and organise all driver records.
• Implement daily vehicle inspection procedures. 
• Implement preventive maintenance schedules.
• Establish a structured mechanic/vendor management system. 
• Introduce repair job cards and approval controls.
• Establish fuel monitoring procedures. 
• Introduce driver performance KPIs.
• Establish fleet reporting and management dashboards. 
• Identify major risks, recurring vehicle problems, and unnecessary fleet costs.
• Present management with a clear Fleet Improvement Plan.

Remuneration: NGN 150,000- 300,000 monthly