Finance Manager

Responsibilities:

Bookkeeping and Reporting:

• Maintain the accounting records in QuickBooks Online across all group entities.
• Process bank transactions, bills and receipts daily and file supporting documents.
• Complete month-end bookkeeping for each entity and review the profit and loss and balance sheet for coding errors, posting correcting journals where needed.
• Reconcile intercompany balances between the group companies.
• Report on the monthly position to the CEO and raise anything that needs a decision.

VAT and Statutory Compliance:

• Prepare, reconcile and submit VAT returns under Making Tax Digital for each VAT-registered entity.
• Manage Companies House filings and deadlines, director and PSC identity verification, and HMRC registrations.
• Check post and email for HMRC and Companies House correspondence and act promptly at any critical time.
• Review upcoming filing and payment deadlines across all entities each week.

Payroll

• Set up and process payroll and submit RTI returns.

Purchasing and Supplier Administration:

• Raise and reconcile purchase orders and check supplier pricing and invoices.
• Track contract call-offs and keep the purchase order and supplier trackers up to date against live contracts.
• Keep the product list up to date at all times.

Sales Invoicing and Credit Control:

• Raise sales invoices, chase overdue balances and answer supplier and customer finance queries.
• Reconcile bank accounts weekly, clear unmatched or queried items, and prepare the payment run for CEO approval before loading approved payments.

Requirements:

• Proven experience in a finance, bookkeeping or accounts management role covering multiple entities.
• Advanced QuickBooks Online knowledge, including managing multiple company files, bank feeds and rules, journals, VAT and payroll set-up, and month-end review and reporting.
• Hands-on experience of UK VAT, including Making Tax Digital submissions.
• Experience of UK payroll and RTI submissions.
• Working knowledge of Companies House filing requirements and HMRC compliance.
• Confident with month-end processes, bank and intercompany reconciliations, and journals.
• Good Excel skills.
• Accurate, organised and able to meet deadlines without reminders.
• Comfortable working independently and escalating decisions to the CEO when needed.

Desirable:

• AAT, ACCA, ICAEW or equivalent qualification, or equivalent practical experience.
• Experience with Xero in addition to QuickBooks Online and with group or intercompany accounting.
• Experience of purchase order processing and supplier contract management.

Measures of Success:

• All VAT returns and statutory filings are submitted accurately and before the deadline, with no HMRC or Companies House penalties.
• Books kept current, so the CEO can open QuickBooks on any Friday and see a reconciled, up-to-date position.
• Supplier and customer accounts reconciled, with no unexplained or ageing balances carried forward.
• Product lists are always up to date.

Working Pattern:

• Daily: Process transactions, bills and receipts; raise purchase orders and invoices; handle finance queries and requests from the CEO; monitor HMRC and Companies House correspondence.
• Weekly: Bank reconciliations; payment run preparation and loading; tracker updates; deadline review across all entities; balance sheet, cashflow and P&L reports.
• Monthly: Month-end close for each entity; VAT returns for entities due that month; intercompany reconciliation; reporting to the CEO.

Systems and Tools:

• QuickBooks Online (main ledger); Xero (historic records); MTD Sheets (VAT bridging software); HMRC online services and Basic PAYE Tools; Companies House Web Filing; online banking; Microsoft Excel and Word; Outlook.

Remuneration: NGN 358,768 Monthly