Finance & Administration Manager

Responsibilities:

Finance & Accounting

Financial Record Keeping:

• Maintain accurate and up-to-date financial records.
• Record all income, expenses, assets, and liabilities.
• Reconcile bank statements and financial transactions.
• Maintain proper documentation for all financial activities.

Accounts Management:

• Generate and manage invoices.
  
• Track receivables and payables.
• Follow up on outstanding payments.
• Maintain vendor and supplier payment schedules.

Payroll Administration:

• Prepare monthly payroll.
• Maintain staff salary records.
• Manage statutory deductions and employee compensation records.

Financial Reporting:

• Prepare weekly, monthly, and quarterly financial reports.
• Provide management with cash flow updates.
• Monitor business profitability and operational costs.
• Assist management with budgeting and financial planning.

Compliance & Controls:

• Support tax compliance and statutory filings.
• Maintain proper audit trails and documentation.
• Implement financial controls to reduce leakages and unauthorized spending.
• Ensure adherence to company financial policies.

Administration & Operations Support

Administrative Management:

• Maintain employee records and documentation.
• Manage company files, contracts, and official records.
• Coordinate internal approvals and administrative processes.
• Draft and organize internal memos and correspondence.

Policy & Process Management:

• Support implementation of company policies and procedures.
• Ensure administrative compliance across departments.
• Monitor attendance records and administrative documentation.

Vendor & Supplier Administration:

• Maintain supplier databases and records.
• Coordinate vendor documentation and payment processing.
• Support procurement documentation and approvals.

Reporting & Documentation:

• Prepare management reports and summaries.
• Organize operational and administrative records.
• Ensure all business documents are properly archived and accessible.

Requirements:

• Bachelor's Degree in Accounting, Finance, Business Administration, Economics, or a related field.
• ICAN, ACCA, ATS, or equivalent professional qualification is an added advantage.
• Minimum of 3 years of experience in accounting, finance, administration, or business operations.
• Experience within a fashion business, manufacturing company, retail business, or SME environment is preferred.
• Proven experience managing financial records and reporting processes.

Technical Skills:

• Strong bookkeeping and accounting knowledge.
• Strong proficiency in Microsoft Excel.
• Ability to prepare financial reports and budgets.
• Knowledge of payroll administration.
• Experience using accounting software.
• Strong documentation and record-keeping skills.