Finance & Admin Officer

Anonymous Employer

Job Summary

The Finance & Admin Officer assures revenue by preparing complete & accurate bills and ensuring timely collections from external patients or from parties responsible for settling patients’ bills. Also, the Finance & Admin Officer ensures that the facility together with the company assets at the location remain in good working condition all year round. Typical duties include updating patients’ bills on the HMIS (Genesys) and Accounting Software (Sage Evolution 200) for all services rendered with proper coding, allocating collections and filing receipts, basic bookkeeping of daily revenue analyzed into different payment modes available and Vendor sourcing & management for facility maintenance/repairs.

  • Minimum Qualification: HND
  • Experience Level: Mid level
  • Experience Length: 4 years

Job Description/Requirements

DUTIES/RESPONSIBILITIES

  • Determines patient invoice by capturing services noted in patient chart; clarifying services with Doctors (and/or Nurses).

  • Identifies responsible party for bills settlement by examining patient record.

  • Issues invoice by entering service data, calculating charges and mailing invoices.

  • Provides billing information by collecting, analyzing, and summarizing third-party billings, accounts pending, and late charges data and trends.

  • Updates job knowledge by participating in educational opportunities.

  • Keeps and updates a fixed asset register for the location.

  • Manages the company automobiles (dispatch bikes/cars) with respect to processing requests for fueling, repairs & maintenance as well as checking mileage logs for proper control.

  • Keeps and updates records for licenses and all necessary permits required to operate the clinic smoothly, ensuring renewals are processed when due.

  • Sources for pro-forma invoices with respect to procurement activities at the location.


KEY PERFORMANCE INDICATORS (KPI’s)

  • Ensures cash collections are lodged into the company’s bank account within 24 hours. This excludes only weekends

  • Prepares Daily Sales Report of medical services rendered to patients by 9:00 am the following day

  • Process all patient refund cases for reimbursement within 24 hours of patient request

  • Prepares daily report of faults and failures within the facility together with remedial action plans

  • Shares record of non-medical consumable inventory monthly with the Finance Manager


    SKILLS/ATTRIBUTES

    • Good interpersonal and communication skills

    • Ability to work under pressure

    • Organizational skills 

    • Critical Thinking skills

    • Analytical Skills

    • Problem solving skills

    • Attention to details

    • People management skills 

    • Negotiation Skills

    • Sound Integrity

    • Confidentiality


      EDUCATION REQUIREMENTS

      • BSC/HND in any social science course.

      • 2 – 5 years’ work experience as a hospital back office staff

      • Training or experience with basic bookkeeping 

      • Experience and or interest as an Admin officer is an added advantage


    Reports to: Finance Manager


    Salary: 100,000







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