Facility/Property Manager

Responsibilities:

Commercial Property Management:

• Marketing available residential and commercial spaces to prospective tenants.
• Negotiating lease terms and managing tenancy agreements in collaboration with the Legal team.
• Monitoring market trends and advising management on rental pricing and property value adjustments.
• Managing tenant expectations and implementing retention strategies.
• Serving as the primary point of contact for tenant enquiries and complaints.
• Maintaining positive landlord-tenant relationships to support long-term occupancy.

Renovations and Capital Projects Management:

• Planning, budgeting, and coordinating upgrades, refurbishments, and expansions of facilities and properties.
• Ensure projects are delivered on time, within budget, and in compliance with safety, regulatory, and quality standards.
• Collaborate with contractors, architects, and internal stakeholders to align outcomes with organizational objectives and long‑term asset value.

Financial Administration & Reporting:
You will support the financial performance of the property portfolio through:

• Prompt collection of rent and approved tenant payments.
• Monitoring occupancy levels and identifying revenue leakage risks.
• Preparing periodic reports on rental income, occupancy performance, and operational costs.
• Supporting budget preparation and cost control initiatives.
• Providing recommendations that enhance profitability and operational efficiency.

Facility Operations & Asset Management:

• Supervising cleaning and facility readiness activities before business commencement each day.
• Managing routine and preventive maintenance schedules.
• Coordinating servicing and fueling of generators.
• Monitoring the maintenance of air-conditioning systems and office equipment.
• Maintaining asset registers and serving as custodian of company keys.
• Ensuring all facilities meet required operational and safety standards.

Fleet & Logistics Oversight:
You will oversee company vehicles by:

• Monitoring vehicle condition and usage.
• Reviewing vehicle logbooks on a bi-weekly basis.
• Tracking registrations, permits, insurance, and renewal timelines.
• Ensuring renewals are processed before expiration dates.
• Coordinating repairs and maintenance activities where required.

Vendor & Utility Management:
You will coordinate third-party service providers and critical utilities by:

• Managing cleaning, maintenance, security, and other outsourced service providers.
• Monitoring vendor performance and verifying service quality before payment approval.
• Ensuring uninterrupted utility services across all properties.
• Managing payments for electricity, water, waste management, and other essential services.
• Overseeing office stationery and consumable inventories to prevent shortages.

What Success Looks Like:
The successful candidate will:

• Maintain high occupancy rates across company properties.
• Ensure facilities remain operational with minimal downtime.
• Deliver excellent tenant satisfaction and retention levels.
• Maintain effective vendor performance and cost control.
• Ensure timely utility payments and uninterrupted service availability.
• Provide accurate property and financial reports to management.
• Drive operational efficiency while supporting business growth objectives

Requirements:

• Minimum HND in Estate Management, Urban & Regional Planning, or a related discipline.
• MBA will be an added advantage
• Minimum of 5 years post-qualification experience in Real Estate, Quantity Surveying, Facility Management, or related fields.
• Demonstrated experience in property letting, facility administration, and tenant management.
• Proven track record managing operational and administrative responsibilities within a property environment.
• Strong proficiency in Microsoft Excel.
• Working knowledge of accounting software and financial reporting tools.
• Understanding of property management principles and real estate market dynamics.
• Property Letting & Occupancy Management
• Facility Operations & Maintenance
• Vendor Cost Management
• Budgeting & Financial Reporting
• Contract Negotiation
• Tenant Relationship Management
• Asset & Fleet Administration
• Time Management & Multitasking
• Problem Solving & Decision Making
• Attention to Detail
• Must have completed the National Youth Service Corps (NYSC) programme.