Executive/Personal Assistant

Responsibilities:

• Manage the executive’s calendar, appointments, meetings, calls, emails, and messages.
• Coordinate daily schedules, prioritise tasks, and ensure timely completion of assignments and commitments.
• Monitor outstanding tasks, deadlines, and follow-ups to ensure that no important matter is overlooked.
• Attend meetings, presentations, and professional events with the executive, taking accurate notes and coordinating subsequent actions.
• Liaise with clients, business associates, vendors, service providers, and other stakeholders on behalf of the executive.
• Negotiate with vendors and suppliers to secure favourable prices, terms, and quality of service.
• Handle errands, purchases, and market-related assignments when required.
• Anticipate the executive’s needs, identify potential challenges, and proactively recommend or implement appropriate solutions within agreed boundaries.
• Seek approval before making significant decisions or commitments on behalf of the executive.
• Handle confidential documents, business information, and personal matters with the highest level of discretion.
• Assist with travel arrangements, event coordination, reservations, and other logistical requirements.
• Maintain organised records, correspondence, reports, and relevant administrative documents.
• Provide regular updates on completed tasks, pending matters, and issues requiring the executive’s attention.
• Remain flexible and available for occasional evening engagements, weekends, and special events as required.

Requirements:

• Minimum of 3 years’ proven experience as an Executive Assistant, Personal Assistant, or in a similar support role.
• Previous experience supporting a business owner, entrepreneur, senior executive, or high-level professional is highly desirable.
• A minimum of an OND, HND, or Bachelor’s degree in Business Administration, Management, Office Administration, or a related field is preferred.
• Excellent verbal and written communication skills.
• Strong organisational, time-management, planning, and multitasking abilities.
• Proficiency in Microsoft Office, Google Workspace, email management, digital calendars, and online communication tools.
• Demonstrated ability to manage competing priorities and meet deadlines with minimal supervision.
• Strong negotiation, interpersonal, problem-solving, and decision-making skills.
• Professional appearance, confidence, and the ability to represent the executive appropriately in business settings.
• High level of integrity, discretion, confidentiality, and personal accountability.
• A proactive mindset, with the ability to anticipate needs, take initiative, and exercise sound judgement.
• Ability to work independently while understanding when to seek guidance or approval.
• Willingness to work flexible hours, including evenings, weekends, and events when necessary.
• Ability to handle both administrative responsibilities and practical assignments, including vendor negotiations and market-related tasks.
• Must be reliable, detail-oriented, adaptable, and committed to a long-term working relationship.

Salary and Benefits:

• Remuneration: NGN 350,000. monthly 
• Performance-based bonuses.
• Opportunity for a stable, long-term working relationship.
• Professional exposure to executive-level operations and business engagements.