Executive Personal Assistant

Responsibilities:

• Optimizing schedules by aligning daily tasks and meetings with the executive's strategic priorities.
• Filtering and answering emails, screening phone calls, and serving as the primary point of contact between the executive and external partners.
• Organizing board and client meetings, booking rooms, distributing agendas, and transcribing meeting minutes.
• Arranging flights, hotel accommodations, and ground transportation, as well as managing complex expense reports.
• Compiling market research, editing presentations, and drafting correspondence on the executive’s behalf.
• Handling private obligations to free up the executive's bandwidth, such as dry cleaning, grocery shopping, or arranging personal appointments.
• Overseeing household staff, scheduling home maintenance, and coordinating personal event planning.
• Planning and booking family vacations, dining reservations, or personal leisure activities.
• Overseeing special projects by tracking milestones, coordinating resources, and reporting progress.
• Maintaining absolute discretion while handling highly sensitive corporate and personal information.
• Reviewing current administrative practices and implementing solutions to make operations run more efficiently

Requirements:

• Bachelor's degree or equivalent experience
• Minimum 2 years of relevant experience
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities (very important)
• Proficiency in Microsoft Office and Google Workspace
• Ability to multitask and maintain confidentiality
• Professional appearance and attitude (very important)
• Problem-solving and decision-making skills
• Experience in real estate is an advantage