Executive Operations Support
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Job summary
Executive Operations Support (Personal Assistant) with experience
Min Qualification:
Degree
Experience Level:
Entry level
Experience Length:
2 years
Language Requirement:
English
Working Hours:
Full Time - Flexible Hours
Applicant Location:
Lagos, Nigeria
Job descriptions & requirements
Responsibilities:
Executive & Founder Support:
- Manage the Founder’s calendar, appointments, and scheduling.
- Coordinate meetings, calls, and travel arrangements.
- Organise reminders, follow-ups, and task prioritisation.
- Assist with preparing meeting notes and summaries.
- Support daily workflow management and productivity.
Operations Coordination:
- Coordinate with vendors, partners, and service providers.
- Track timelines and follow up on deliverables.
- Organise proposals, contracts, and operational documents.
- Support event coordination logistics where necessary.
- Maintain organised digital filing systems.
Communication Management:
- Draft and respond to emails and business communications.
- Coordinate client and stakeholder follow-ups.
- Ensure professional communication standards across channels.
- Assist with organising WhatsApp and communication workflows.
Administrative & Organisational Support:
- Maintain records and documentation.
- Assist with reporting and operational tracking.
- Coordinate schedules across projects and engagements.
- Support workflow systems and process improvement.
Strategic & Founder Assistance:
- Assist with implementing ideas and strategic initiatives.
- Help maintain structure across multiple ongoing projects.
- Anticipate operational needs and recommend improvements.
- Ensure continuity and momentum across business activities.
Personal:
- To act professionally and maintain confidentiality at all times.
- To be proactive, adaptable, and solution-focused.
- To make use of regular professional supervision and feedback.
- To demonstrate excellent communication and interpersonal skills.
- To be highly organised with strong attention to detail.
- To work independently with minimal supervision while maintaining high standards.
Requirements:
- Must be based in Lagos state
- Previous experience in a PA, Executive Assistant, Administrative, or Operations Support role.
- Relevant experience in events or hospitality
- Strong organisational and time management skills.
- Excellent written and verbal communication skills.
- Strong administrative coordination abilities.
- Computer literate and confident using digital systems.
- Proficient in Google Workspace, Microsoft Office Suite, Calendar and scheduling tools, Basic project management tools
- Ability to multitask and prioritise effectively in a fast-paced environment.
- Professionalism, discretion, and confidentiality.
Desirable:
- Previous experience supporting senior leadership or founders.
- Experience coordinating projects or events.
- Experience improving workflows and operational systems.
- Interest in organisational development and strategic operations.
Work Conditions:
- Willingness to work flexibly when required to support operational needs.
- Ability to manage multiple priorities and deadlines.
- Willingness to occasionally work additional hours when necessary.
- Ability to work independently and collaboratively within a team environment.
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