Executive Assistant

Responsibilities:

• Manage the CEO’s calendar, appointments, travel logistics, and daily schedule.
• Prepare briefing documents, executive summaries, presentations, and meeting packs.
• Screen, review, and prioritize emails, correspondence, and requests for the CEO’s attention.
• Attend meetings with the CEO when required, take minutes, follow up on action items, and ensure deadlines are met.
• Coordinate strategic initiatives across departments and track progress reports for the CEO.
• Handle confidential documents and information with discretion.
• Support the CEO in stakeholder engagements, including partners, contractors, regulatory authorities, and clients.
• Draft and review letters, official memos, internal communications, and reports.
• Oversee special projects as assigned by the CEO (e.g., audits, procurement, events, and site visits).
• Maintain an effective filing and documentation system (digital and physical).
• Provide general administrative and office management support to the Executive Office.

Requirements:

• Bachelor’s degree in Business Administration, Social Sciences, or related fields.
• Minimum of 5 years’ experience supporting C-suite executives.
• Experience in aviation, engineering, or project-driven environments is an added advantage.
• Exceptional organizational and time-management skills.
• Excellent written and verbal communication.
• Strong interpersonal skills and emotional intelligence.
• High level of confidentiality, integrity, and professionalism.
• Ability to multitask and work under pressure with minimal supervision.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint), scheduling tools, and digital communication platforms.
• Analytical, proactive, and solution-oriented mindset.