Executive Assistant

Responsibilities:

Administrative Support:

• Provide high-level administrative support to the Principal, including managing correspondence, preparing documents, and coordinating travel arrangements
• Develop and maintain filing systems, both physical and digital
• Ensure seamless day-to-day operations, anticipating and resolving issues proactively

Communication:

• Handle phone calls, emails, and messages in a professional and timely manner, responding in a way that reflects the Principal's style and tone
• Develop and maintain relationships with internal and external stakeholders, including clients, colleagues, and vendors
• Provide excellent customer service, ensuring a positive experience for all stakeholders

Real Estate Operations Knowledge:

• Familiarity with real estate operations, including construction processes, property transactions, and industry regulations
• Understanding of commission payment structures and processes for realtors
• Ability to learn and adapt to new processes and procedures

Style and Image Management:

• Provide wardrobe management and styling advice for the Principal, including planning and coordinating outfits for events and meetings
• Develop relationships with fashion brands and designers to ensure access to exclusive collections and services
• Anticipate and respond to the Principal's fashion needs, ensuring a polished and professional image

Requirements:

• Proven experience as an Executive Assistant or similar role, preferably in a real estate or related industry
• Excellent communication, organizational, and time management skills
• Strong technical skills, including Microsoft Office and Google Suite
• Ability to work independently and prioritize tasks effectively
• Strong problem-solving and analytical skills
• Ability to take initiative, anticipate needs, and respond proactively
• Vast knowledge of administrative practices, fashion, and style
• Ability to quickly learn and adapt to new processes and procedures
• Ability to anticipate and respond to needs, taking initiative to resolve issues and improve processes
• Ability to maintain confidentiality and handle sensitive information with discretion
• Excellent verbal and written communication skills, with the ability to build relationships and provide excellent customer service
• Ability to think critically and develop solutions to complex problems
• Ability to adapt to changing priorities and deadlines, maintaining a positive and professional demeanor
  
• Top-notch dress sense and personal grooming, with a professional and polished image that reflects positively on the company
• Basic knowledge of content creation, including writing, photography, and video production
• Basic knowledge of editing software, including photo and video editing
• Ability to represent the principal at events and meetings, with good public speaking skills and the ability to communicate effectively to different audiences.