Executive Assistant

Responsibilities:

• Manage the founder's calendar, inboxes, correspondence, meetings, appointments, and related logistics.
• Coordinate important calls and meetings, ensuring the founder is well-prepared and priorities are communicated clearly to the team.
• Maintain and update financial spreadsheets to accurately track budgets and project expenses.
• Manage executive correspondence, organize digital filing systems, and streamline daily operational processes to increase efficiency.
• Remain highly accessible and responsive for ad-hoc messaging, quick catch-ups, and rapid problem solving.
• Execute daily email marketing campaigns to prospective clients, using pre-defined lists for targeted follow-ups.
• Monitor email responses and manage the lead-flow pipeline, ensuring prospects are transitioned from initial contact to a booked appointment.
• Oversee the scheduling system to maximize booked calls and ensure all lead data is tracked accurately.
• Handle confidential business and personal matters with a high level of discretion and perform other executive support duties as assigned.

Requirements:

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 3 years of experience in an Executive Assistant, Sales Support, or similar role.
• Strong organizational and communication skills.
• Proactive, resourceful, and able to manage multiple priorities with minimal supervision.
• Attention to detail, and ability to handle confidential information discreetly.
• Proficiency in Google Workspace, Microsoft Office, and CRM tools.