Executive Assistant
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Job summary
We are seeking an exceptional Executive Assistant to the Managing Director, a highly organized, proactive, and emotionally intelligent professional who thrives in a fast-paced environment. This role is for a true self-starter, someone who anticipates needs, solves problems independently, and ensures the Managing Director operates at maximum effect.
Min Qualification:
Degree
Experience Level:
Mid level
Experience Length:
4 years
Job descriptions & requirements
Responsibilities:
- Managing a complex and dynamic calendar with zero conflicts.
- Coordinating high-level meetings, travel schedules, and stakeholder engagements.
- Preparing polished reports, briefs, board documents, presentations, and correspondence.
- Tracking action items, projects, and follow-ups to ensure timely execution.
- Managing internal and external communication on behalf of the MD.
- Ensuring confidentiality, professionalism, and accuracy in all tasks.
- Liaising with executives, partners, and stakeholders with tact and diplomacy.
- Anticipating needs and resolving issues proactively before they escalate.
As a successful hire, you will:
- Reduce the MD’s administrative workload by 30–40% within the first 90 days.
- Maintain a 100% accurate schedule with zero missed or conflicting appointments.
- Deliver error-free documentation at least 95% of the time.
- Coordinate 5–10 strategic projects annually with excellent execution.
- Build trust and positive rapport with internal and external stakeholders.
- Protect confidential information with absolute discretion.
Requirements:
- Minimum BSc
- 4 years of previous work experience in similar role
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