Executive Assistant

Responsibilities:

• Manage his calendar, meetings, and reminders so nothing is missed or double-booked
• Handle calls, emails, and messages for him: deal with what you can, and bring him only what needs his decision
• Follow up on decisions, payments and promises until they are done
• Take notes in meetings, and turn his voice notes into short written summaries
• Prepare letters, schedules, summaries and simple reports
• Keep every project up to date in ClickUp: tasks, owners, deadlines and progress
• File documents, quotes, receipts and site photos in the right Google Drive folders
• Send him a short written update at the end of each working day: what's done, what's next, and what's stuck
• Contact artisans and suppliers, and make sure people and materials get to site when they're needed
• Follow up on the artisans' work and report progress with photos (you won't do any of the physical work)
• Get quotes, compare them, and negotiate fair prices
• Buy what's needed from a small site float, and account for every naira the same day, with receipts
• Be the founder's point of contact for clients and the site team when he is away

Requirements:

• At least 2 years as an executive assistant, personal assistant, office manager, or admin or project coordinator
• Experience handling money for a business: buying, paying suppliers and keeping clear records
• You live in Abuja and can move between sites in the city
• You're comfortable with Google Drive, Google Calendar, ClickUp (or a similar tool) and WhatsApp
• Clear, well-organized writing: your updates can be understood at a glance
• Confident, respectful negotiation with artisans, suppliers and clients
• You keep the founder informed, and never act on his behalf without telling him
• You are honest and discreet, and you keep private matters private
• A degree or HND in any field