Executive Assistant

Responsibilities:

• Manage the CEO’s calendar, including scheduling meetings, site visits, and appointments, ensuring optimal time management and prioritization.
• Coordinate internal and external meetings, including preparing agendas, taking minutes, tracking action points, and following up to ensure timely execution.
• Act as a liaison between the CEO and internal teams as well as external stakeholders such as contractors, consultants, and clients. 
• Prepare, review, and manage correspondence, reports, presentations, and official documents, ensuring accuracy and professionalism. 
• Support project coordination by tracking timelines, monitoring deliverables, and ensuring communication flow between office and site teams. 
• Organize travel arrangements, accommodation, and logistics for site visits, inspections, and business trips.
• Maintain proper documentation and filing systems for contracts, project documents, approvals, and executive records, ensuring easy retrieval and confidentiality.
• Monitor incoming requests, emails, and calls, prioritizing urgent matters and ensuring timely responses or escalation where necessary. 
• Assist in preparing reports, dashboards, and updates for management meetings, including project progress, financial summaries, and operational insights. 
• Handle confidential information with discretion and proactively anticipate the executive’s needs, ensuring smooth workflow and minimal disruptions to daily operations. 
• Other responsibilities as assigned by the CEO.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field. 
• Minimum of 3-5 years of experience in an Executive Assistant or senior administrative role.  
• Experience working in a construction, engineering, or project-based environment is an added advantage.
• Proven experience supporting senior executives or management teams.
• Strong understanding of office management and administrative best practices.
• Strong organizational and time management skills 
• Excellent verbal and written communication skills 
• High level of discretion and confidentiality 
• Strong attention to detail and accuracy 
• Ability to multitask and manage competing priorities 
• Proactive problem-solving and decision-making ability 
• Strong interpersonal and stakeholder management skills 
• Ability to work under pressure in a fast-paced environment 
• Adaptability and flexibility 
• High level of professionalism and reliability 
• Working Knowledge Requirements:
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
• Familiarity with project coordination tools (e.g., MS Project, Trello, Asana)
• Basic understanding of construction processes and project lifecycles
• Ability to interpret basic project documents, reports, and schedules
• Experience with document management and filing systems
• Knowledge of calendar and email management tools
• Familiarity with procurement and contract documentation processes 
• Strong reporting and documentation skills.                                 

Remuneration: NGN 650,000 - 850,000