Executive Assistant

Responsibilities:

Secretarial and administrative support services to the MD:

• Act as custodian of sensitive matters and information relating to peculiar issues within the MD's office, ensuring confidentiality at all times.
  
• Assist in preparing and reviewing documents, reports, and presentations to ensure quality, accuracy, and professional formatting in line with company standards.
  
• Monitor and manage the MD’s internal and external correspondence (emails, letters, and calls).
  
• Help the MD manage workflow, office priorities, and deadlines.
  
• Process official expenditures, requisitions, and claims for the MD’s office.

Meetings and Communication Coordination:

• Liaise wit relevant individuals, departments, and external organizations to arrange meetings and prepare agendas for the MD.
• Record and circulate minutes from MD’s meetings and ensure adequate logistics for related events.
• Obtain weekly and monthly activity reports from departmental team leads and collate for the MD’s review.
• Develop and manage corporate communication materials for the company as directed by the MD.

Logistics and Event Management:

• Handle and supervise all travel and logistics arrangements for the MD, including flights, accommodation, and transportation.
• Ensure relevant and adequate logistics for the MD’s meetings, events, and corporate engagements.
• Coordinate the MD’s calendar — schedule, confirm, and manage meetings, appointments, and events efficiently.

Reporting and Liaison Duties:

• Liaise with various departmental heads and external stakeholders as required by the MD.
• Perform other duties as may be assigned by the Managing Director or Executive Director.

Requirements:

• Minimum of a bachelor’s degree in business administration, Management, or a related field.
• Minimum of 3–5 years of relevant experience as an Executive Assistant, Personal Assistant, or similar role or supporting a senior executive or Managing Director.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Proven ability to manage multiple priorities under pressure.
• Demonstrated professionalism, discretion, and integrity in handling confidential information
• Proficiency in Canva and Microsoft Office Suite, with advanced skills in PowerPoint and Excel for creating professional presentations, reports, and data analyses.
• Ability to conduct research and create reports or presentations.
• Ability to handle sensitive information with discretion and confidentiality.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Highly organized and detail-oriented.
• Excellent analytical and problem-solving skills.
• Strategic planning, the ability to pay attention to details.
• Verbal and written communication, excellent client-facing and internal communication skills.