Executive Assistant

Responsibilities:

• Manage the Managing Director’s calendar, appointments, meetings, and schedules.
• Coordinate meetings and ensure timely reminders and follow-ups.
• Prepare meeting agendas, reports, presentations, and other executive documents.
• Take accurate meeting minutes and follow up on assigned action points.
• Handle correspondence, emails, and official communications.
• Coordinate internal and external meetings with clients, partners, vendors, and stakeholders.
• Assist with planning and coordinating company events, conferences, and business activities.
• Track important deadlines, tasks, and commitments.
• Conduct research and prepare briefs or summaries when required.
• Maintain organised records and confidential company documents.
• Liaise with different departments to obtain updates and ensure effective communication.
• Assist with travel arrangements, itineraries, accommodation, and logistics when required.
• Handle confidential information with professionalism and discretion.
• Perform other administrative and executive support duties as assigned.

Requirements:

• Bachelor’s degree in Business Administration, Management, Accounting, Communications, or a related field.
• 2–4 years of experience in an Executive Assistant, Personal Assistant, Administrative Assistant, or similar role.
• Excellent written and verbal communication skills.
• Strong organizational and time-management skills.
• Proficiency in Microsoft Office and Google Workspace.
• Ability to prepare professional reports, presentations, and correspondence.
• Strong attention to detail and ability to multitask.
• Ability to work independently and meet deadlines.
• Professional appearance and excellent interpersonal skills.
• High level of confidentiality, discretion, and integrity.
• Ability to work effectively with senior management and different departments.

Key Competencies:

• Organization and coordination
• Communication
• Time management
• Problem-solving
• Attention to detail
• Confidentiality
• Professionalism
• Initiative and proactiveness
• Follow-up and task management
• Stakeholder management