Executive Assistant

Responsibilities:

Inbox & Communication Triage:

• Probation (first 3 months): Outlook delegate access only — scoped, revocable permissions (read, reply, flag) covering billing notices, court/arbitration deadlines, and partner communications. No access to the Principal's personal WhatsApp or full inbox; the Principal forwards specific items for follow-up.
• Coordinate directorship-related communications via Teams: board scheduling, file distribution, stakeholder correspondence.
• Support the husband's business marketing agency: coordinate marketing asset delivery, liaise with external designers/ad managers, track marketing spend and response pipelines.

Calendar Management:

• Build and protect a single, conflict-free calendar across arbitration hearings, directorship duties, family commitments, and corporate meetings.
• Protect designated deep-work blocks by deflecting low-priority requests and routing minor inquiries elsewhere.
• Able to anticipate where Principal’s attention is most needed and useful per time and deliberately prioritise this. 

Household & Domestic Coordination:

• Run a short weekly sync with the nannies covering school calendars, medical appointments, extracurriculars, and meal/supply logistics.
• Own household procurement: groceries, supplies, and routine vendor and utility payments, without requiring the Principal's intervention.
• Track household spending on a shared record and present a weekly summary for approval.
• Occasionally coordinate vendor research and logistics for personal events (birthdays, family milestones)
• Comfort with light social media support — captioning, posting, and responding to comments on personal/family Instagram content (e.g., events, celebrations/conferences). 

Travel & Logistics:

• Coordinate local and international travel: flights, visas, hotels, and ground transport for arbitration and directorship travel alongside the Principal’s office logistics personnel.
• Coordinate with the driver on routing and timing for court dates, hearings, and family commitments.

Requirements:

• A minimum of 3 years of experience
• A minimum of a degree in a related field